3 Clickup Time Reporting Tips to Stay Ahead of Your Game

by Hamna Ayaz
ClickUp Time Reporting

Workplace Management Systems have become a need in modern adaptive workplaces. It helps them organize the workforce and streamline workloads.

In this article, we will cover important elements related to ClickUp Time Reporting and discuss all the aspects to generate ClickUp Time Tracking Report.

1. Terms related to ClickUp Time Tracking Report

  • Notes: You can add notes to your time entries to reference exactly what you spent time on.
  • Labels: ClickUp allows you to create and apply labels to easily categorize and filter tasks-wise time spent.
  • Billable Time: The users can mark time as billable to see what time should be expensed on invoices.
  • Sorting: ClickUp lets you sort tasks by time spent to see potential bottlenecks or where more help is needed.
  • Filtering: The users can filter time tracked by date, statuses, priority, tags, and more.
  • Rollup: With ClickUp, you can see a combined total of all time spent across tasks and subtasks
  • Edit time: You can add or subtract time to your tracking whenever needed.

2. ClickUp Time Reporting Integrations

ClickUp offers integrations with several other time tracking providers so you can work seamlessly between ClickUp and your preferred time tracking app.

Remoty For Remote Teams

Remoty is a lightweight time attendance planning tool that helps teams foster a productive working environment for on-premise teams, distributed, hybrid, and especially remote teams. With this time and attendance management system, the users enjoy full time flexibility. Managers can analyze individual team members’ performance (working hours to break ratio) and generate logs at day end or the weekend to see who is putting how much time into work. 

Remoty enhances coordination and collaboration among onboard team members by offering better visibility of their availability and statuses. As Remoty’s focus is on intra-team coordination, it nourishes connectivity, reliability, and a sense of inclusion among your team members. 

Remoty lets project heads utilize data for time tracking and generate working/break time logs. With Remoty, stand-ups are easy for team members who work late hours, thus check-in/out late, and ones that are in different time zones; If any member checked in late or is leaving early can post their notes with the tool. 

Features of Remoty

 CommandFunction
1./in [comment]Checks you in
2./out [comment]Checks you out
3./break [comment]Go for a break
4./back [comment]Back from your break
5./taskCreate a new task
6./leave-requestRequest for a leave
7./switch-taskSwitch to a new task
8./now [#channel]See what your team is up to right now!
9./dashboardLaunch your remoty dashboard
10./report analysis/logs @username/#channel/all [today/week] [date/date-range]See what your team has been upto!
11./export @username/#channel/all [today/week] [date/date-range]Export CSV logs of your team
12.

/stand-up @username

/#channel/all [today/week] [date/date-range]

Get scrum report of your team
13./remoty-helpGet a walkthrough of Remoty
14./upgradeUpgrade your subscription plan
15./access grant/revoke @usernameManage Access Controls
16./reminders on/off [@username/#channel/all]Turn daily reminders on/off
Comments (optional) are Recommended 
Attendance Task Tracking and Management

With Remoty’s robust attendance management module, team heads can track employee time, availability, the number of check-ins/outs, and breaks. Managers can also track absences, late arrivals, and Paid/unpaid Time Offs of members with complete status of availed and available leaves. The admins receive a notification to approve or deny leave requests from employees.

Overtime/underTime Calculation:

Remoty provides a comprehensive breakdown of the overtime work hours of employees. Similarly, you can check who has been underworked during a particular period of time.

Statistics:

Get to know check-in/out time, hours worked, and break time for a specific time frame of each and every employee in their workforce. The statistics enable management to analyze the overall performance of an employee.

Costs Estimation: 

The automated reports display each employee’s check-in/out and categorize it for billable/non-billable hours. The payrolls for the customizable periods can be extracted. Moreover, Remoty automatically tracks your billable hours on tasks to generate PDF invoices that can be downloaded and shared easily with stakeholders. 

Standup Notes

Standup notes (async meetings) stay up-to-date with the current work status of employees and communicate achievable goals with your team on daily basis with flexibility.

Task-wise Time Tracking

Remoty, you are in charge of tracking the time of individual or group tasks. Each task’s elements include its priority, total time logged, progress, comments, and notifications. You can monitor time for each member’s tasks & view their workload capacity to avoid burnout.

The members can view tasks by completion status, due dates, and assigned members. While assigning, team leads include clear task descriptions, set up due dates, and allocate group tasks.

The team leads can view who is ahead, behind, or stuck. Letting team members know individual contributions to the tasks and sharing the total time spent on a task, along with the hours worked by each member encourages a healthy competitive atmosphere.

Switch Tasks

Prioritize projects at any time in case something more important comes up with Remoty’s shortcut command.

Dashboards

The Slack dashboard lets you manage tasks, view task details and generate invoices in just a few clicks without having to leave your Slack workspace.

Get Precise Time Reports Within Slack

Get started for free.

Toggl

Toggl automatically syncs to ClickUp tasks letting users can start and stop time tracking without leaving ClickUp, and associate time tracked with ClickUp tasks automatically.

TMetric

You can track time in ClickUp tasks with a single click and then run time reports directly from TMetric. You can also edit past time entries, invite people, export reports, etc.

Harvest

With Harvest also, you can sync time automatically with your ClickUp tasks. As you add time to tasks in ClickUp, your Harvest time tracking sheet will be updated with each entry containing the task title and task ID.

Everhour

The integration offers advantages such as flexible reporting and sharing, and a live view through the dashboard

Clockify

You can track time with ClickUp and then run free time reports directly from Clockify. The app automatically detects the name of your ClickUp task and starts the timer.

Time Doctor

You can visualize how long it takes your team to complete projects and analyze accurate time data about how work gets done in ClickUp. Time Doctor can take screenshots of your employees’ work.

Timely

You can add time log entries to your timesheet to invoice clients, or analyze your team’s activity in ClickUp with Timely’s pre-prepared dashboards.

TimeCamp

You can sync time, analyze reports, generate invoices, estimate time, and budget each ClickUp task through the TimeCamp Extension.

3. A How-To Guide on ClickUp Time Tracking Report

Time Tracking ClickApp

The ClickApp is for both workplace and individual use.

Enable Time Tracking for Workspace

  1. Browse ClickApps
  2. Find for the Time Tracking ClickApp
  3. Navigate the Time Tracking ClickApp to enable it on all Spaces
  4. Tap the icon to turn on Time Tracking.

Enable Time Tracking for individual Spaces

  1. Navigate the Space Settings ellipsis icon in the Sidebar.
  2. Browse the ClickApps available for your Space and click the Time Tracking icon.
  3. See Time Tracking and select ClickApp.
  4. Make changes and click Save to enable Time Tracking for this Space.

Clickup Timesheets

Time Tracking Rollup

The rollup displays a total of time tracked including time entries from subtasks, any nested subtasks, and the task itself. See following:

 

Clickup Timesheetsz

Time Tracked field per tasks

People have to have to open the Time Tracking modal on a chosen task by clicking the Time Tracked field.

Clickup Timesheets

Track Time from the Quick Action menu

People with permission can access the Quick action menu button from the lower-right corner to open the Time Tracking modal.

Clickup Timesheets

View the Tracked Time field in the List view

  1. Open a List view.
  2. Click the add icon to include a column.
  3. Select Show/Hide.
  4. Scroll or search for Time Tracked.
  5. Press Time Tracked to add the column
  6. Hover over the column heading
  7. Tap the sort button to sort the column
  8. Press the sort button again to flip the sort order

Clickup Timesheets

Note the Tracked Time field in the Board view

  1. Open a Board view.
  2. Click Show.
  3. Check the Time Tracker toggle to include the Time Tracked field in task cards.
  4. Once added, you can:
  • Tap the button to immediately start a timer on a task.
  • OR click the duration of time tracked to open the Time Tracking modal.

Clickup Timesheets

View time tracked in Calendar view

  1. Open a Calendar view
  2. Click Settings
  3. Navigate the Task card settings section
  4. Press the button to view the time tracked in the Calendar view as follows:

Clickup Timesheets

Create and edit time entries

The admins can enter and update time tracked from the Time Tracking modal which is available through the Quick Action menu, via on tasks, in List view, and  Board view. You can also access time tracking via Mobile App, and with the ClickUp API.

Start a timer

People can start a timer to track time at the beginning of the workday. 

Restart a timer from an existing time entry

People can start a timer from an existing time entry.

  • Navigate the Quick Action menu
  • Browse ‘Track Time’
  • Click the Start button on a previous time entries

Add time tracked manually

People with access can add time tracked manually instead of using an automatic timer.

  • Browse a task or the global timer
  • Select the Time Tracked field to open the Time Tracking modal
  • Choose Manual
  • Write your time
  • Choose the date when the time entry occurred
  • Enter notes, labels, and billable time entry details (optional)
  • Select save 

Add time using a range

Entering time by range pre-fills the start and end time with the current time.

  • Choose a task or the global timer
  • Press the Time Tracked field to open the Time Tracking modal
  • Choose Range
  • Enter your start and end times
  • Insert the date when the time entry occurred
  • Enter notes, labels, and billable time entry details
  • Choose Save to log the time

Add time entry details
  • Description: Add a custom description to any time entry
  • Labels: add customizable labels to time entries to be used across your Workspace for an improved filtering experience of similar tracked time
  • Billable: choose time as billable to keep track of the time that is intended for invoices and time that’s just used for internal reports

Edit time entries
  • Choose a task with a time entry or the global timer
  • press the Time Tracked field to open the Time Tracking modal
  • Pick on a user’s name to expand their time entries
  • Hover on the pencil icon next to a time entry to make changes
  • Edit time entry details
  • Update the time entry dates, times, or work hours
  • Click Save changes

Delete a time entry
  • Select a task with a time entry or the global timer
  • Choose the Time Tracked field to open the Time Tracking modal
  • Pick on a user’s name to expand their time entries
  • Press the red trash can icon to delete a time entry

(The Items in the Trash are kept for 30 days before being permanently deleted.)

Report on time tracking data

People can check out your time entry data throughout your Workspace. The reports can also be calculated with dashboard widgets.

Dashboard Widgets

With Clickup Dashboard widgets you can:

  • View the total time each person in your Workspace has tracked
  • Filter by group time entries and custom time labels
  • View cumulative time tracking logs for each team member to see how time-consuming a List of tasks has been
  • View time tracked manually and automatically with  native and other integrated tools
  • Export the information of timesheets

Calculated Fields

In the above-mentioned reports, you’ll find the following calculation fields that will let you work with sums, averages, and ranges of all values in the column:

  • Completed
  • Worked On
  • Workspace Points
  • Who’s Behind
Custom Fields

While first checking the report, people get to choose an initial custom field to build the report with. People also get the liberty to edit or add the initial field once their report is generated.

Tasks Completed Report

The report shows tasks completed by each person on board. The report is available on the Free Forever Plan. A task completed is counted towards the person if that users are assigned to the project at the time it was closed.

‘Worked On’ Report

Activity is essentially any action performed in the course of completion of the task.

  • Cleared Notifications: The total number of notifications cleared.
  • Comments added: Number of comments added to tasks that fit your filters
  • Resolved: The number of resolved comments
  • Completed: Closed tasks that were assigned to the user
  • Worked on: Number of tasks that a user has logged any activity in
  • Totals: The numbers from each column added together
‘Who’s Behind’ Report

The report is an excellent way for team leads to keep their colleagues accountable for clearing their notifications and completing overdue tasks. The option is accessible to users with ClickUp Paid Workspace plans. 

Time Reporting

People can view all your time entries, filter them by multiple characteristics, and display them in customizable categories. The Time Reporting Widget is available on ClickUp Unlimited Plan.

Clickup Timesheets

Timesheet

People can see time tracked for a given week, month, or any custom range.

  • Browse the task and the individual time entry.
  • Display time grouped by day and compare against a 12-hour day.
  • Get the total results of time per selected time range.

Clickup Timesheets

Billable Report

This widget is available only on the Business Plan. Billable Report looks like this:

Clickup Timesheets

Time Estimated (legacy)

People with access can quickly view time as a team resource for planning projects. This Widget is accessible in the Unlimited Plan.

  • Clickup Timesheets
Time Tracked (legacy)

People can estimate the sum of time each person in your Workspace has tracked. This widget is accessible on the Unlimited Plan.

  • Cumulative time tracking logs 
  • Includes time tracked 
  • Export the data

Clickup TimesheetsConclusion

This was a comprehensive guide on Click Time Reporting. Integration of a lightweight Slack built-in tool like Remoty with ClickUp can help you align your priorities and focus on goals of growth and prosperity.

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