If you are fond of digital products or are related to the tech industry, you probably would have heard the name Atlassian Jira. Atlassian is an Australian software company that makes products for software developers, project managers, and other IT teams. Jira is one of its proprietary issue tracking products that allows bug tracking and agile project management. The ease of use, subscription-based affordable pricing, and extensive range of features make this Software as a Service solution one of the most attractive options for all business and tech companies. Its cloud hosting infrastructure is designed for optimal performance and reliability of the workforce around the globe.
This article is about how Jira Daily Work Log Report plugins make Time Tracking in Jira a piece of cake. Remoty’s ability to support Slack Time Tracking makes it an ideal solution for Jira users. Let’s dive in!
What is Time Tracking?
Time tracking refers to how organizations record the working hours of people, ensure that everyone is on the same page, and gets compensated accurately for his/her time. Time Tracking is a subcategory of ‘time and attendance,’ which is an umbrella term typically including other elements like attendance/absences, paid/unpaid time off, billable hours, scheduling, etc.
Typically, time tracking consists of three components: time entries, approvals, reports. Time entry is the daily process by which an employer records employees’ clock-in, clock-out, and work breaks. These time entries, called timestamps, can be recorded on a physical document called a timecard or via an electronic method like a spreadsheet or time-tracking software. Approvals ensure the accuracy of created work logs. Reporting serves for submitting approved and verified hours to payroll.
What’s Jira Dashboard Time Tracking? Learn here.
Why is Time Tracking Important?
Time tracking allows you to visualize how much money you earn and what are the potential sources of saving it. It also keeps in check if things are on track to hit the budgets and deadlines, and if your team is working at an optimal rate. Here are some main features that time tracking can help you with:
Time Tracking tools like Jira are a great choice to automatically pull billable time into invoices that significantly save your time and energy. It also saves you from the headache of under/overcharging your people. You can regulate cost estimations according to the actual productive hours of your workforce.
Every project is composed of a certain number of hours represented by an amount of cost based on how much is your employees’ pay rate. So, if you want to stay profitable, you need to actively monitor channels of expenditure.
The powerful reporting capabilities of time tracking software help you identify the problems quickly, troubleshoot before it’s too late, and keep your team motivated by providing an overview of how much time your team is working, what exactly they spend their time on, and where they need to direct efforts to be more productive and value generative to the organization. Records help you evaluate if individuals or even entire teams overwork or underwork or if they spend too much time or less than agreed upon in employee contractual agreements.
Time tracking tools let you generate analytical reports with deep insights at any moment and provide your client with all the details. You can also store them for future reference. Moreover, time trackers come in handy for HR officials in managing legal employment documents.
When to Generate a Time Tracking Report?
Below are listed a few instances when generating Jira worklog reports are needed.
- To store records of the time spent on each issue, matter, task, and project.
- To evaluate and assign tasks according to the ongoing reports.
- To estimate deadlines based on previous corresponding projects for better decision-making.
- To generate timesheets and invoices for clients. You can then attach the documents to the payment procedure and make them visible to clients, partners, and other stakeholders.
- To display visual representations of time spent on different projects in reports.
- To sync third-party applications to further facilitate time-tracking and planning.
Important terms to get a better understanding of Jira Epic Time Tracking tools’ features:
Epic–large junks of work that can be broken down into a number of smaller tasks (called stories).
Story– also known as “user story,” is a short requirement or request written from the perspective of an end-user.
Story points– enable the team to estimate stories in comparison to other stories.
Issue– the entity that represents an individual thing that needs some attention and must be completed. An issue could represent a project task, a helpdesk ticket, a leave request form, etc.
Sub-tasks– an issue type, used to split up larger pieces of work into tasks that can be assigned and tracked separately by teams.
Scrum-a collaboration tool that unites teams around a single goal and promotes iterative, incremental delivery.
Sprint–a short, time-boxed period (usually 1-4 weeks) in which a Scrum team works to conclude a set amount of work.
Sprint Burndown– the velocity at which the Story Points are completed is measured and recorded as a Sprint Burndown.
Kanban Board–a visual way of presenting where each Issue is in each stage of the Workflow.
Courtesy: Atlassian Coach
How to set up Time Tracking in Jira?
Though Jira has its own built-in time tracker with the purpose to show how many hours are spent on tasks and to ensure compliance with original time estimates. This functionality is turned on by default. In addition to that, there are still some other options you can adjust.
Switch On/Off Tracking Time in Jira
Here’s a quick guide on how to set up a time tracker in Jira.
If time tracking is disabled by default, you may enable it following these steps:
- Open Settings.
- Select Issues – Issue Features – Time Tracking.
- Choose to Activate to enable time tracking.
Note: You need to have access to make the mentioned changes.
After following this step, you’ll be able to see the time tracking field inside Jira issues where you can record time. (This simple configuration works for Jira server instances. If you want to disable time tracking on Jira Cloud, you have to dig deeper into Permissions Schemes or hide time tracking fields from your issue view.
To view the time spent as well as the time remaining for each task, you need to follow these steps:
- Open any Jira issue that you have already worked on (You can access issues through a variety of ways- via a project board, ‘Issues’ menu item, or inside a ‘Your work tab).
- In the issue view, see the ‘time tracking’ section. The progress bar will tell you how much time has been logged into this particular and its original estimation and remaining time.
If you want to do some adjustments, just click ‘edit global settings’ (under Issue Features/Time Tracking). There you will see the following fields – you just have to choose the one you are looking for, edit, and save it.
- Hours per day
- Days per week
- Time format
- Default unit (minutes/hours/days/weeks)
- Copy comment to the work description
There are five settings in the permissions category, you can choose from:
- Work on Issues – it allows users to note all their work on an issue;
- Delete Own Worklogs – it enables a user to delete worklogs entered by them;
- Delete All Worklogs – it enables a user to delete all worklogs (including those added by others in the workforce);
- Edit Own Worklogs – it allows a user to edit his/her own worklogs;
- Edit All Worklogs allows one user to edit all worklogs (also those belonging to other users).
Note: For all team members to be able to access the information and track their time, the admin must grant them the ‘Work On Issues’ permission in their project. When making changes in the ‘Work On Issues’ setting, he/ she has to select the users, groups, or project roles that need to log work on issues.
Reports present the collected information about expected time, actually spent hours, and share insights for future decision making. To create a report, follow the steps listed below:
- Find the desired project and navigate to it via the menu.
- Check the sidebar and click Reports > Forecast & management section > Time Tracking Report.
- Select the version you need a report on from the Fix Version drop-down list. This way, the report will provide all issues from that particular version.
- Then, choose the sorting mode for the issues in the report from the Sorting drop-down list.
- Take out the issues to be included in the report from the Issues drop-down list (All/Incomplete.)
- If sub-tasks are enabled, choose the sub-tasks for parent issues (belonging to the version to include in the report) from the Sub-task Inclusion drop-down list.
Jira Daily Work Log Report Plugins
Several worklog report apps offer filters and gadgets with inbuilt statistics, charts, and filtering capability based on time logs to enhance your time tracing experience.
Remoty is a lightweight and agile task tracking tool with extensive features of time tracking, task and attendance management. This Software-as-a-Service (SaaS-based) lets your Slack and Jira Teams stay organized keeping a check of their daily time logs, attendance, and work records.
Remoty offers various features:
You can focus on a detailed overview of the time utilization you spend on every task at any time period with a single click. For precise evaluation of your productivity, Remoty’s time waste detection service keeps team members accountable for time mismanagement by providing you a detailed analysis of their workable hours.
You can select activities to work on and enter time. The system generates timesheets and keeps records of all time logs. When needed, you can simply view them through the Slack or Jira dashboard.
Generate Billable Hours Export Payrolls
You can make an invoice of the employees’ billable hours and send them to your clients for payment. You can also export payrolls of your teams’ billed hours in PDF format.
The team members to quickly and efficiently track their absences, work, and billable time. Being the admin, you can edit logged time slots of submitted timesheets, manage work logs on custom views, approve/ reject your teams’ timesheets, add comments on approval or rejection, and email notifications to your members.
Whether your employees work remotely, with the team, or independently, You can instantly create and assign tasks to them. Remoty’s built-in Task Management System ensures that they stay on track and accomplish their goals.
The members can take the tasks, upload files, and communicate with others assigned the same task. The team admin can set a timer for task completion and view the task’s status and progress from the dashboard.
Monitor Team Activities
You can see where you spend the most time or how much your team members have accomplished. The Now Command feature of Remoty keeps you informed of the work progress of your team.
Daily stand-up meetings lead to more productive teams. Your team can benefit from short, focused meetings that help keep you aligned on projects, overcome obstacles, and meet goals. The daily meeting fosters a collaborative, healthy environment for better decision-making and problem-solving.
Good customer service fosters a healthy relationship between companies and their customers. Therefore, our customer support team is always ready to assist you with queries about the installation, working, or features of our software.
What Makes Remoty 2.0 an ideal Jira Daily Work Log Report plugin?
Jira has numerous integrations and plugins to support the work management functions. So how does Remoty add value to Jira’s already so advanced set of functionalities? The simple answer is Time Tracking. Jira was missing a lightweight time tracking feature. The best part of Remoty is that it offers time tracking per task per person. In short, you get a holistic overview of your teams’ productive hours with Remoty.
Simple and Easy to use
In Jira, understanding the complex terms might overwhelm you at the start and you might require training to get along with Jira. But Remoty is specially designed to be intuitive. It has a user-friendly interface and Slack dashboard. Remoty is like a bridge of connection between your Slack and Jira teams.
Jira-Remoty integration has so much to offer. This integration has a 2-way working capability. You can use Remoty to import tasks from Jira and the tracked time (with reference to per specific task per specific person) is sent back to Jira. The recorded timesheet database is then utilized to generate reports that are super easy to comprehend and offer great value in terms of insights for future decision-making about your business.
Remoty Kanban Boards
Remoty also offers Trello-inspired Kanban Boards showing cards, visual signals, stickies, tickets, etc. The teams can write items per user per card. The cards then help members and stakeholders visualize who is working on what at a particular time. Another feature of the kanban board is the columns. The columns represent a specific activity that together composes a workflow. It might have simple 3 stages; To Do, In Progress, and Done, or be a lot more complex as per your requirements. The work tasks flow from Commitment Point to Delivery Point. In this way, tasks are rightly organized and managed.
Ratings and Reviews
- Capterra: 4.8/5 (4 reviews)
- Appsumo: 5/5 (2 reviews)
(Yet to be Rated on Jira Marketplace)
- Freelancers: $2/user
- Teams: $4/user
Log Time for Your Reporting Tool Right Within Slack
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2. TeamLog: Time Tracking & Reporting Tool
The add-on has a very simple and user-friendly interface and is a suitable choice for team leaders and project managers. They can easily get detailed information on their team members’ work and project progress.
- Each calendar cell accommodates entries of work logged by users. You can find the details for the data visible in the calendar in a dedicated panel that has a button to expand or collapse, This way you can use Teamlog with any screen resolution.
- Teamlog uses UI elements. User Interface elements are the blocks to building apps or websites that add interactivity to a user interface, providing touchpoints for the users as they navigate their way around: buttons, app bar, menu items, error messages, and checkboxes to filter proper data without any effort: drop-down lists for choosing dates, users, and projects.
- TeamLog supports English and Russian.
- All members can view their own work logs. The plugin summarizes working hours per issue and project. It also shows the total time spent per month basis. This functionality certainly helps in planning work and writing reports and keeping records.
3. Timetracker – Time Tracking & Reporting
Timetracker provides a fast solution for daily time tracking. It can improve the way you log work in Jira. You can manage work logs on a highly customizable view based on projects, issues, and users in timesheet reporting. Also, you can create reports based on projects, filters, users, or groups. The reporting features make the drill down into the details easy.
- You can overview your worklogs on a calendar screen.
- Simple (only duration) or detailed (start-end time) work logging mode is available.
- You can view time tracking values and the users’ worked time aggregated for the selected month on the issue view.
- You can create detailed reports by pre-defined filters from dashboard gadgets.
- You can summarize worklogs by Projects, Issues, Users, or other criteria.
- The booked hours can be rolled-up to parent Issues or Epics.
- With Timetracker, you get a timesheet view of the worklogs in a structured form.
- You have the option to display worklogs within a time period on a Pie or a Bar chart.
- You can save, share, and export reports for future reference.
4. Gadget Utilities For Jira Cloud
The Gadget Utilities offer extensive reporting features with numerous kinds of charts and analytics to help you in making well-informed decisions.
- The Gantt Report displays the plan of issues returned by a chosen filter. Also, configuration options include filters, additional fields, and non-working days.
- The Worklog Report generates details of worked hours presenting it on a daily, weekly, monthly, quarterly, or yearly basis(as chosen by the user). In addition, extensive configuration options are available to include filter, group by field, additional fields.
- The Worklog Chart Report displays a Line/Bar Chart with the worklogs of a selected filter. You can determine to display the information daily, weekly, monthly, quarterly, or annually.
- The Number Field Sum-up Report illustrates a Bar/Pie Chart with the sum of the values of the selected number field on a selected filter. Moreover, configuration options are available for Target and the Color of the chart.
- The Number Times in Status Report displays the number of times each issue was in each status.
- The SLA Report shows the time each issue was in the selected statuses.
5. Worklogs Report
Worklog reports is a suitable app if you like clean and organized timesheets. Its sophisticated dashboard helps you navigate through the categorized columns to reach the needed information in the particular dedicated location The plugin works only with default Jira time tracking and Tempo Timesheets via integration.
- It generates daily, weekly, and monthly timesheets logs with detailed breakdowns. You can choose the view that works for you.
- You can select range date/ day or month-wise from the Smart Date Range Selector panel.
6. Hours Reports (Work Log Time Reports)
Hours Reports give you more control over your teams and projects. Its easy-to-operate interface allows for any user to quickly get valuable information in one place. In Hours Report, you get access to filters, hints, and messages to guide you through all the processes.
- The tool displays the work logged by members or projects. And you can view this worklog details by task, employees, or date. A chart then compares the original estimate with the actual time logged in reporting section.
- You can easily filter worklogs (by dates, sprints, groups, and projects)and tables (by days, weeks, or months).
- You get a clear display of total worklogs per selected period of time.
- You can set employee hourly rates, obtain a cost breakdown on those hourly rates
- you can also download the Excel reports of worklogs and spendings by project, employee, or both.
- Also, the management can administer access to add-on by 4 levels of permissions: admin, semi-admin, privilege user, the user.
7. WorklogPRO – Timesheets for Jira
WorkLogPRO offers various filters to find issues, allows logging work for others and entering worklog attributes. You can even specify the amount of time to all the days within a given date range. The daily total and required work log hours are directly available on the view. You can also enter/edit/delete work logs which can be viewed daily, weekly, and monthly.
- You get the facility of Timesheet Approval and Timesheet Reports, Pivot Table, Worklog Calendar, Worklog Attributes like billable hours, overtimes, work types, and Jira Query Language(JQL).
- The timesheets can be generated according to specific time periods along with reminders.
- You can avail the option of Time Tracker with Timer Custom Field for Logging Work.
- You can also update worklogs everywhere without reloading.
- The Charts can be exported to Excel or vice versa and then printed afterward (as per need).
- You can select between themes & backgrounds.
- The tool supports REST API.
- It also helps to rectify internal issues Per User Weekend configuration, holiday sick leaves, and work hours schemas.
- It supports multiple locales and timezones for geographically distributed teams
- You can set limits for daily/weekly work hours per user/group level.
- The admins have access control and manage permissions including the option to hide time tracking from some users.
- The tool provides worklog anonymization and privacy along with Verification Scripts (the script from a trusted source).
8. Reports and Timesheets for Jira
This tool is great for project managers, development /Quality Assurance /team leads, scrum masters, business analysts, etc. With it, you can make powerful custom reports using simple drag and drop actions in a wide variety of formats: timesheet, list, matrix (pivot), trend, hierarchy, multi-axis charts, time in status, history, and more.
- Users can generate custom reports & dashboards for daily use, or other reports like invoice creation, status reporting, performance tracking, sprint tracking, time tracking, time approval, custom worklog attributes, etc.
- It supports Custom Fields, Agile, Jira Service Management (formerly Jira Service Desk).
- You can automatically schedule reports via email, share them with non-Jira users (via Publish), and export to Excel, JSON, HTML, or Print to PDF format.
- It offers Tempo integration and syncs well via API.
9. Simple Timesheet & Worklog Dashboard Gadget for Jira
With this software plugin, you can view work logs classified by working author, assignee, project, sprint, epic, or other fields to better understand where time working was spent.
- The plugin lets you get a quick overview of time tracking data. The gadget displays a clear visualization and overview of time spent in a visually appealing and easy-to-understand dashboard gadget.
- It shows time tracking hours by day, week, or month with details for each hour logged by issue.
- The final timesheets are displayed in a printer-friendly layout, so they can be printed or easily exported to CSV for use in Excel.
- When enabled, the timesheet can display a heatmap. You can understand logged hours better with heatmaps.
Work Log Reporting in Jira can be made much easier with the utilization of the extensive capabilities of the above-mentioned plugins. Remoty is one such tool that is specifically designed to be intuitive and lightweight to provide an overview of teams’ performance along with sharing insightful reports on enhancing productivity.