4 Quick Steps +Tools To Configure Jira Time Tracking Report by User

by Hamna Ayaz
Jira Time Tracking Report by User

Jira is one of Atlassian’s proprietary issue-tracking products that allows bug tracking and agile project management. The ease of use, subscription-based affordable pricing, and extensive range of features, including  Project Management, Bug Tracking, Issue Tracking, and Workflow among others, make this Software as a Service solution one of the most attractive options for all business and tech companies. Its cloud hosting infrastructure is designed for optimal performance and reliability of the workforce around the globe.

Remoty is an efficient time tracker. Its ability to support Slack Time Tracking makes it an ideal solution for Jira Report users. Let’s learn more details!

What is Time Tracking?

According to the research, $7.4 Billion are lost per day due to untracked work hours, $11 Billion due to time theft, and $373 Million due to buddy punching! Indeed, this cause business to lose a lot of revenues and growth opportunities. So Time Tracking and Reporting are of immense importance. that’s why we have brought for you this comprehensive guide on  How to Configure Jira Time Tracking Report by User.

Time tracking refers to how organizations record the working hours of people, ensure that everyone is on the same page, and gets compensated accurately for his/her time. Time Tracking is a subcategory of ‘time and attendance,’ which is an umbrella term typically including other elements like attendance/absences, paid/unpaid time off, billable hours, scheduling, etc.

Time entry is the daily process by which an employer records employees’ clock-in, clock-out, and work breaks. These times are called timestamps, can be recorded on a physical document called a timecard or via an electronic method like a spreadsheet or time-tracking software.

Why use Time Tracking Software?

The right time tracking software is all you need to automate your work-related activities. This lets you optimize your work processes and streamline your workflow. Select the software that fits your work requirements. Some of the basic software features enable you to do the following:

  • Provide user-friendly inbuilt tools.
  • Manage attendance, late arrival, absence, and PTO
  • Automate time and task tracking.
  • Generate accurate payroll and invoicing numbers using timesheets data
  • Provide a better understanding of cost estimates
  • Integrate with communication, accounting, and project management tools and reporting modules
  • Compatible and accessible from various devices (especially for Remote/on-field management of employees.)
  • Adhere to labor laws and company policies
  • Provide Affordable pricing plans.

Jira Time Tracking Report by User

The Jira Time Tracking Report by User shows vital Time Tracking data on issues for a certain project version. This report displays time estimates for all issues and whether they are ahead of or behind schedule.

Jira isn’t optimized to deliver advanced analytical reports. The built-in reports in JIRA do keep the whole history of logged hours in a particular task, yet they don’t let you extract the hours per individual (they just show the total hours on the task and every single work log added with no possibility of doing customization in the raw records). However, there is a vast ecosystem built around the core product. In the Atlassian Marketplace, you will find numerous apps – both free and paid – that add lots of relevant features to time tracking. They range from simple to complex full-featured reporting solutions which you can opt for according to the unique requirements of your work.

  • Jira’s native time tracker
  • Browser extensions
  • Atlassian plugins
  • Third-party plugins

One of the best integrations for Jira is Remoty. Remoty is a lightweight time-tracking plugin that can seamlessly function with the complex Jira platform.

Significance of Jira Time Tracking Report by User

Keeping track of your project’s time and presenting it in clear analytics have several definite benefits, such as:

  • Efficient task management. If the project leaders know how much time is being spent on specific tasks, they can make more informed and evaluated decisions about the delegation and timing of tasks, allowing for a more streamlined.
  • Intuitive visual reports. Time tracking lets you be more transparent to your stakeholders, partners, and clients because you can easily communicate precisely how you’re spending your time using engaging and easily accessible visual reports.
  • Implementable feedback. Insightful records allow you to properly assess your team’s performance and give valuable feedback that can practically be implemented in the next stages of your project.
  • Convenient payrolling and client Having an accurate record of your teams’ time makes it easy for you to generate their work payrolls. Similarly, you can invoice clients and communicate your work processes much more efficiently.
  • Accurate delivery estimates. A Jira time tracking report by the user lets you eliminate vagueness and guesswork- thus allowing you to make accurate estimates based on real data.
  • Vast integrations. With the right figures at your disposal, you can better decide which aspects of your Jira workflow need improvement. This leads you to choose the right Jira Marketplace add-ons.

Jira Time Tracking Report by User Metrics

There are 4 Jira Time Tracking report metrics:

  • Original Estimate. The Jira estimate time feature is an analytical metric that displays your team’s estimated time of finishing respective issues based on existing data.
  • Estimated Time Remaining.The current running estimate of how much time it will take to finish the ongoing issue.
  • Time Spent. This metric will display the total time spent working on a particular topic, issue, useful for prioritization, determining overdue, and feedback.
  • AccuracyThis metric shows the difference between the Original Estimate field and the sum of the Time Spent and Estimated Time Remaining fields.

Use cases of Jira Time Tracking Report by User

Below are the few use cases, where Jira Time Tracking reports are extremely useful:

  • To monitor time was spent on each issue, task, or project.
  • To assess and allocate projects in accordance with the current reports.
  • To begin triangulation, start estimating deadlines using previous projects as a primary guide.
  • To make analytical reports of the amount of time spent on various projects.
  • To generate client timesheets
  • To sync third-party tools to help with time tracking

How to Configure Time Tracking in Jira

You need to manage some settings before generating the reports. The steps needed to configure Jira Time Tracking Report by User are as follows:

Step 1: Checking Time Tracking Permissions

You must give access to users, ‘Work on Issues’ permission in their project to track their time. Locate the settings menu and click on Issues, then go to Permission Schemes and select Permissions. There you will see a ‘Time Tracking Permission’ section, simply go to the ‘Work n Issues’ section and click Edit. Then, you can select, de-select users, groups, tasks, project roles, and click grant to give the permissions. There are five different types of permissions settings available here:

  • Work On Issues- A user can keep track of his or her work associated with a problem.
  • Delete All Worklogs- A user can delete all Worklogs, even those added by other users.
  • Delete Own Worklogs- Only Worklogs made by the user can be deleted.
  • Edit All Worklogs- All Worklogs, even those added by others in the workforce, can be edited by the user.
  • Edit Own Worklogs- Only Worklogs that a crew member has personally added can be edited by the user.

Step 2: Enabling or Disabling Time Tracking 

For Jira Cloud projects, time tracking is always enabled.  In the field configurations of your projects, you can show or hide the time tracking field- along with adding or removing them from issue types.

Step 3: Configure Time Tracking 

To configure time tracking in Jira, choose Issues from the menu bar, then select time tracking from the issue features sidebar. Then, select ‘Edit Global Settings’ from the menubar. You can configure the areas below to customize your settings and then press save.

Step 4: Selecting Time Tracking Provider 

Custom vendors are available in the Atlassian Marketplace for Jira Cloud apps. In comparison to Jira’s default time tracking tools, Marketplace apps can provide more extensive Time Tracking capabilities.

Steps to Generate Report

The following 4 steps are needed to be implemented to build the Jira time tracking report:

Step 1: Navigating to Jira Time Tracking Report Menu Bar

To generate a Jira time tracking report navigate to the desired project/task. In the sidebar, click Reports and choose Forecast & Management and then choose Jira time tracking report.

Step 2: Selecting Respective Version and Issues for your Report

Select the version you want to report from the ‘Fix Version drop-down’ list. This way, a particular version of Jira issues will be included in the report. You have to choose which issues will be included in your report from the ‘Issues drop-down’ list.

Choose Incomplete Issues Only to eliminate issues that are either completed- have no estimated Time Remaining or are not Time-Tracked- do not have an Original Estimate.

Step 3: Sorting Issues for your Report

You can select how the issues in the report will get grouped from the ‘Sorting drop-down’ list. You can either pick ‘Least Completed Issues’ first to see issues with the ‘Highest Estimated Time Remaining’, or ‘Most Completed Issues’ first to see issues with the ‘Shortest Estimated Time Remaining’.

Step 4: Selecting Sub-Tasks for your Report

View which subtasks will be included in the report from the Sub-task Inclusion drop-down list for all parent issues that belong to the Fix Version you have chosen.

  • To only include an issue’s sub-tasks if they belong to the same version as the problem, choose ‘Only include sub-tasks with the selected version;
  • Pick ‘Also Include sub-tasks’  without a version set to include an issue’s sub-tasks whether they belong to the same version as the problem or no version at all;
  • Take the option ‘Include All sub-tasks’ to include all of an issue’s sub-tasks, whether they belong to the same version, a different version, or none at all.

You can simply click next to successfully configure and view the generated Jira time tracking reports.

Limitations of the Jira Time Tracking Report

Jira’s native time tracking report lacks some essential features for effective time management. Some of them are listed here:

  • Jira native app only generates reports that focus on how many hours people worked on issues. It doesn’t monitor other productivity aspects such as attendance, PTO, and compliance.
  •  Jira’s native tracker doesn’t support idle time tracking or monitoring web usage to manage and plan employee hours better.  
  • Jira native timesheet feature doesn’t log time shorter than 60 seconds.

Fortunately, various Jira integrations are available at your service to address this issue. Apps like Remoty generate powerful Jira reports efficiently for you.

14 Savvy Apps for generating Jira Time Tracking Report by User 

Here is a list of 14 savvy apps that can help you with Jira reports.

1. Remoty

Remoty is a collaborative tool built on Slack that offers a time attendance management system to help every Slack team reach their full potential with a powerful time-tracking and progress updates workflow. It is an intuitive, lightweight time tracker for your desk, field, and remote teams. With Remoty, you can keep your teams in the loop with easy commands and instant shortcuts right from your slack dashboard. The tool is available as a cloud, web-based app. It’s an ideal choice for those team leads who want to automate time tracking, drive growth, and enhance team efficiency and productivity of their teams.

Features

Here are some of the features Remoty has to offer you:

Simple and Interactive Time Tracking

Remoty offers an interactive time tracker that starts and stops with a single click. The team leads can keep track of the billable/non-billable hours.

Time Calculations

Remoty’s timesheets collect details like client name, project name, tasks, details of work performed, total hours, total billable hours, and billable hourly rate. The details of billable/non-billable hours are utilized to analyze the non-productive hours of team members. In the case, that the time utilization rate significantly decreases, you can spot and analyze the reason for that. In the reports, the utilization rate is calculated for each project, employee, and, client.

Distraction Management

Your team can benefit from short, focused daily standups that help keep you aligned on projects, overcome obstacles, and meet goals.

Project and Task Management

You can make projects and tasks quickly with Remoty and track time for each of them separately. Also, team leads can assign a project or task to any individual or team. 

Insightful Reports 

Remoty generates powerful reports showing your team’s productivity and time use. Some of them are:

  • By Activity: shows the utilized time, unproductive time, active time, etc.
  • By Hours: This shows the hours tracked by an attorney during a specific time.
  • By Attendance: View the attendance status of different attorneys, i.e., whether they’re absent, present, partially present, or late arrival.
  • By Timeline: Comprehensive report on the time spent by lawyers’ on tasks and breaks per day.
  • By Project and task: The time an attorney spent on each project and task.
Payroll Management

Though time entry is essential to the financial health of a company, it’s also liable to remain one of the most unpleasant administrative tasks. The most efficient and profitable businesses create systems that make the invoicing/payroll process easier for not only clients and employees but also for the management. Remoty’s payroll feature enables you to process salaries based on the timesheet data (customizations can be done based on periods, methods, currencies, and rates of payment).

Integrations

Remoty offers extensive time-track capabilities for your Jira, ClickUp, and Slack Teams. As Remoty is a built-in plugin within Slack- the teams who are accustomed to using the Slack dashboard get an edge as they don’t have to spend time separately learning how to work with Remoty.

Jira-Remoty Integration has a 2-way working capability. It means that you can use Remoty to import tasks from Jira and the tracked time/task/person is sent back to Jira-all while staying in Slack!

Try Free Demo Today!

Log Time for Your Jira Reporting Tool Right Within Slack

Get started for free. No card required.

2. Tempo Timesheet

Tempo is one of the most popular time tracking solutions for Jira. It is easily able to integrate with calendar applications like Google, Outlook, etc. It imports the marked events into Tempo and lets you track time from there. Also, you can set up Tempo to track time automatically once you open certain pages in your browser.

The reports in tempo can be customized but templates are also available. Real-time records created by team members are first approved by the manager and then made a part of the final reports.  Tempo Mobile app lets you track time on the go.

3. TogglTrack

TogglTrack time tracking integration is best for the ones who stringently follow time limits. With Toggl, you could adjust the remaining estimate right from the timer, use the Pomodoro timer, and check out the idle detection. You can have an organized overview with Searchable dropdowns. Time stored in Toggl is synced with Jira. You get all the real-time data in a single place that can be easily transformed into reports. Toggl offers desktop and mobile apps.

4. Timetracker

Timetracker is a suitable solution for daily time tracking. It enables you to make custom reports and apply various filters to analyze your team’s work. It offers two types of reporting options: worklog view and timesheet mode. The Worklog reporting lets you create reports based on projects, users,  groups, or filters,  and view every worklog related to users. Timesheet reporting lets you streamline group worklogs by projects, issues, and users and drill down to the details. Timetracker also has the option of building charts like a Pie or a Bar chart to present information in more engaging ways.

5. Planyway

Planyway is known as a resource planner, project roadmap, and time tracking tool. It offers calendar and list time tracking views. You can log the time you spend manually or with an automatic timer. Also, you can leave comments to let others know more insights about the work you do. The app lets you see your own time entries, along with all teammates, or certain members. The data can be exported to a CSV or Excel file The app supports the Estimation field from Jira and allow you to see tracked time vs estimation for each issue right on the timeline.

6. Time Tracker for Jira

Time Tracker for Jira is a time tracking and reporting tool that links to Jira issues and adds a functional window where time can be logged by clicking a single button. You can create time reports using filtering by issues, worklogs, projects, etc., and grouping by projects and users. Analyzed real-time tracked hour data can be exported out into various formats for billing and invoicing purposes. The software lets you customize the tool depending on personal preferences and easily adjust it to a certain workflow.

7. Clockify

The app lets you track time manually and with a start/stop timer. You can apply various filters and categorize time by projects, tasks, tags. etc. The app collects time tracking data and generates powerful and insightful reports that can be exported as Excel, PDF,  and CSV file or via API. The reporting features let you keep a check on who worked on what and keep track of all workplace activities. The plugin has seamless integration with standalone Clockify. The Jira version is pretty basic and is pretty much economical.

8. Timescale

Timescale plugin uses time tracking data for efficient client billing and accounting. It enables the members to quickly record hours they work, check them as billable or non-billable, and track attendances/absences.  In Timescale, the admin gets to review and approve the team’s timesheets. The reports, built by the app, can be exported in various formats for further processing. The app offers filter options along with a List view and Table view.

9. Worklogs

Worklogs has an intuitive interface and organized dashboard that lets you filter time records within any chosen time range for different projects/tasks. By grouping and categorizing data, you can generate reports in various views providing you with insights into all project parts. The reports are visible in-app or can be downloaded in an Excel file format. Admins can grant access permissions to stakeholders to view timesheets data and reports.

10. Timesheet tracking for Jira

The app is apt in generating visual reports including pie charts made with various custom filters. The Jira timesheet based on the received data is used to build pie charts or tables and lets you get a quick look at your team worklogs or project duration. You may customize fields to focus on groups, users, or projects you desire. The data, from both the general table and detailed table, can be exported for client billing and future decision-making.

11. Epic Time Tracking

Epic is for time tracking across multiple Jira issues. The plugin adds the Epic Time Tracking panel in the issue view to keep track of all time logged on an epic’s child issues. By selecting one of the labels like “Logged on the epic” you can open an overview of the child issues on the epic. In this chosen overview, you may find the issue key, summary, type, status, logged hours, original, remaining estimates, and automatic estimates. for a particular Jira issue.

12. Harvest

Harvest is a standalone app, just like Clockify and TogglTrack, that offers a Jira plugin for better syncing capability. It tracks time from Jira issues allowing you to start and stop timers from an issue, see how much time was tracked and take time entry notes. All timesheet data you collect simultaneously imports into the Harvest app.

13. ActivityTimeline

Activity timeline is a case resource planning and time tracking tool. It lets you view work plans for the whole team. It offers a personal calendar where they can see what is planned, easily track their time, and request vacations and time offs/leaves. Hence is an ideal solution for remote/off-site working just like Remoty. The handy templates make reporting super quick and easy which can be exported for analysis purposes.

14. Chronos

The plugin automatically syncs your Jira issues and creates native Jira worklogs. The worklogs can be created manually or with a Jira timer and then filtered by users or issues to make exportable reports. Based on these reports, you may calculate salaries, and view screenshots, members’ idle time, and activity levels.

A Quick Comparison Between Apps

Name

Company

Pricing

Rating (Jira)

1

Remoty

Remoty

Freelancers: $2/user

Teams: $4/user

Capterra: 4.8/5 (4 reviews)

Appsumo: 5/5 (2 reviews)

(Yet to be Rated on Jira Marketplace)

2

Tempo Timesheet

Tempo for JIRA

$ 10 a month

$ 1 per user

3/4
3

TogglTrack

 BitWeb

4/4

4

Timetracker

Everit Kft.Free up to 10 users3.5/4
5

Planyway

Planyway for Jira

$ 10 a month

$1 per user

4/4

6

Time Tracker for Jira

Alpha Serve

Up to 50 users

$ 150 per year

7

Clockify

COING

3/4

8

Timescale

CentralPoint

$ 5 a month

$ 0.50 per user

4/4
9

Worklogs

SolDevelo

$ 2.50 a month

$ 0.25 per user

3.5/4

10

Timesheet tracking for Jira

TouchDown3.5/4
11

Epic Time Tracking

 Yiraphic

Up to 10 users

$ 10 per year

4/4

12

Harvest

 42nd

$ 5 a month

$ 0.50 per user (average)

3.5/4
13

ActivityTimeline

Reliex

$ 10.00 a month

$ 1.00 per user

4/4

14

Chronos

WebPal

Up to 10 users

$ 100 per year

2.5/4

To Wrap Up

Jira Software is a market leader in its niche and has applications to every aspect of product management in numerous organizations around the world. It is a robust and versatile tool. As Jira touches every aspect of product management, integrating a time tracker, like Remoty,  into Jira can produce intelligent data about different agile teams working on a project.

Also check:  14 Apps To Optimize Your Slack Project Tracking Experience

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