While efficient time tracking of employees is mandatory for businesses for payroll and invoice management, knowing how employees spend their time can help you make better staffing and scheduling decisions, estimate costs, and devise ways to boost employee productivity. According to the research, $7.4 Billion are lost per day due to untracked work hours, $11 Billion due to time theft, and $373 Million due to buddy punching!
Remoty is an efficient employee hour tracker that makes Time Tracking a piece of cake. Remoty’s ability to support Slack Time Tracking makes it an ideal solution for Jira users. Let’s learn more details!
First, let’s understand some basic terms:
The period between time on any particular day when the employees commence their ‘principal activity and the time on that day at which they cease such principal activity or activities.
The time an employee must be on duty, on the employer premises, or at any other prescribed place of work.
How to Keep Track of Employees Hours?
You can choose the best suitable time tracking method for your business from the options enlisted below:
If you are working with poor internet connectivity, have patchy access to technology, or simply like the classical style or registering employee hours, ‘pen and paper’ is the right solution for you. Just have your employees record the date of their shifts and their start and stop times. Even if you use this method, record employee hours into a spreadsheet tool like Excel or Google Sheets. This will help you calculate hours worked, export accurate amounts for payroll, and manage disputes.
Although this seems like an outdated approach to tracking employee hours (as its time consuming and error-prone), it’s still widely used by small businesses due to its simplicity and cost-effectiveness.
Biometric identification uses biological characteristics such as fingerprints or facial features to verify a person’s identity. Once an employee clock in using a biometric feature, your time clock system will track their hours until they clock out. Although a reliable method, biometrics can be too costly as an option for tracking employee hours as it requires installation and equipment maintenance.
Software and Mobile apps with Tracking Features
Time tracking software gives the administration an overview of the work activities and how employees are spending their time. This is useful when it comes to streamlining business processes, rearranging projects, assigning tasks, etc.
Many types of time clock and task tracking software, such as Remoty, offer features for employees’ attendance and time management. With a mobile app, employees can access a time clock or timer via their smart devices. To verify how your employees spend their time, you can monitor emails and track the URLs, with Browser Plugins. The GPS in vehicles and sensors in phones enable you to track employee whereabouts. The phone calls with clients, prospects, users, and suppliers are sometimes recorded for providing customer support statistics. You can also monitor employee communication is through computer screen recording and audio/video surveillance.
It’s important to respect peoples’ privacy and be transparent in communicating your monitoring policies to your workforce. Moreover, sharing the reports enable them to make smarter decisions about the utilization of work time.
Right Time Clock Software to Keep Track of Employees’ Hours
Select the software that fits your work requirements. Some of the basic software features enable you to do the following:
- Provide user-friendly inbuilt tools.
- Manage attendance, late arrival, absence, and PTO’s
- Automate time and task tracking.
- Generate accurate payroll and invoicing numbers using timesheets data
- Provide a better understanding of cost estimates
- Integrate with communication, accounting, and project management tools and reporting modules
- Compatible and accessible from various devices (especially for Remote/on-field management of employees.)
- Adhere to labor laws and company policies
- Provide Affordable pricing plans.
20 Time Tracking Software to Keep Track of Employees’ Hours:
The list of Time Tracking Software are as follows:
The evaluation and management of each client’s profitability and employees’ productivity in an effective way is crucial for organizations today. Time and expense tracking software for teams can be a good growth infrastructure. Insights from the time and expense reports are an excellent foundation of preparation firm’s revenue and cost budgeting.
Remoty fosters a culture of hybrid working environment with a sense of accountability and teamwork in the workforce. Whether your members work remotely, in-house, independently, or in distributed teams, Remoty is suitable for people of all working styles and industries.
The software is an all-in-one solution for time/task tracking, case management, payroll, invoicing, employee performance monitoring. It provides a separate portal where the team members can apply for leaves and holidays, views their work progress, stay up to date with upcoming events, and have their personal information in one place. It is easy to create a progress chart and visuals to see all the teams and departments, including the chain of the work distribution process. Most importantly, the software also helps to safeguard the law firm’s crucial and sensitive data by granting access to selective users.
Here is a list of features Remoty has to offer you:
Remoty Attendance Monitoring System facilitates access to the attendance information of all members on board It helps you evaluate their productivity from their attendance trends.
Your workmates can announce their availability as they check-in using /in command. They can let all members know whether they’re on break or back from break with /break and /back command. To give some context to their breaks, check-ins, or check-outs (/out command) they can add comments after the commands as well. These comments are optional.
Availability of employees and colleagues
Remoty enables you to not only know precisely when your employees arrive to work and when they leave, but also visualize when they have breaks, what they do when they’re working, and how long it takes for them to complete specific tasks. Just apply command /now [#channel]
Leaves, Late Arrival, and Absence Management
Members can request leave with /leave-request. Being an admin, you can set time off policies for your team. You get a complete picture with the leave management module by tracking leaves that are available or have been availed by each employee. Just specify the date range and Remoty gives you complete data of all employee time off taken per employee. You receive a notification to approve or deny time-off requests or automate the PTO management process (requiring no approval). Also, ensure the motivation and overall wellbeing of your members by keeping the track of their overtime.
The detailed reporting system records each employee’s in/out work activity and categorizes them for billable/non-billable hours. The admins can review the timesheets at the end of each pay period (or customizable period) edit, approve, and export them for seamless payroll processing. Also, they can sort payrolls by number, recipient, status (such as paid, unpaid), etc., and send reminders to clients who’ve missed their payment due date.
The PDF reports can be easily downloaded and shared with your team, company management, or clients if necessary by /export @username/#channel/all [today/week] [date/date-range]
Billing and Invoice Generation
For payments, invoices are issued based on tracked time, expenses, and hourly rates. Record fixed fees and other project expenses. You can create an invoice by simply selecting the project you want to bill for.
This way you can fix money leaks with labor cost optimization and stronger budgeting. Specific projects or clients that drain your profit margin can easily be spotted. The timesheet report gives insights on factors that impact revenue. This enables you to control expenses, reduce time theft and maintain a culture of accountability.
Time Summary Reports
The real-time timesheets data ensure that your projects are moving forward efficiently and that goals are being accomplished. You can view every single time entry in your team’s work logs and generate real-time reports based on each member’s overtime, locations, departments, and hours tracked in a given period. Simply by using /report analysis/logs @username/#channel/all [today/week] [date/date-range]
Standup meeting lets your team perform at their best without intrusive micromanagement. Avail this feature to communicate achievable goals with your team on daily basis to ensure team productivity. Stay up-to-date with the current work status of employees. by answering questions related to previous work, current work, and blockers. Remoty then posts a report in the channel so everyone can know what the others are up to or mentions them if they failed to do it. The management can easily notice who is blocked at work. Access standup logs using /standup @username/#channel/all [today/week] [date/date-range].
A task management system is a key to streamlining your operations and increasing productivity when it comes to teamwork and collaboration. Remoty helps you track and manage employees’ total work hours across projects with thorough details of tasks and time breakdowns. You can monitor progress time for each member’s tasks, view their capacity of handling workload, and improve their time management skills. The team members can themselves track time down to the task level. 360-degree feedback helps them analyze their trends of time spent on each part of the project. This leads to better self-assessment capabilities and hence improves employees’ productivity and organizational performance.
Create a new task /task switch to a new task with /switch-task command.
It’s important to know how the employees spend their time at work. By knowing how much work time is spent productively and on what tasks, managers can gain a deeper understanding of how their team is doing.
A bird’ eye view via /dashboard of all tasks across every level of your organization fosters visibility and transparency. View tasks by completion status, due dates, assigned members.
While assigning, include detailed task descriptions, setting up due dates, allocating group tasks, and attaching relevant documents. When the project gets live and pending completion, concerned members will be automatically notified via /reminders on/off @username/#channel/all] feature.
See how many hours spent on each task by each member
You can view and analyze who is ahead, who is behind, who is stuck and who is struggling. Let team members know individual contributions to the tasks. Share the total time spent on a task, along with the hours worked by each member of your team.
Blockers can reduce team productivity or worse cause you to miss frequent deadlines. Let Remoty bring it to your attention before it’s too late. Get to know your blockers, understand what triggers them, why they keep coming up, and how to avoid them.
Track time of individual projects and tasks. Get an idea of the status of your projects, estimate the time required for similar projects in the future, and bill your clients accurately for the work done.
The best part of Remoty is that it minimizes context switching by offering a robust time tracking experience for Jira users. This integration has a 2-way working capability. You can use Remoty to import tasks from Jira and the tracked time (regarding per specific task per specific person) is sent back to Jira. The recorded timesheet database is then utilized to generate reports that are super easy to comprehend and offer great value in terms of insights for future decision-making about your business. Moreover, the Trello-inspired Kanban Boards show workflow breakdown that helps members and stakeholders to visualize who is working on what at a particular time.
Have issues in setting up or using Remoty? Feel free to reach out! Our team is ready to assist you whenever and whatever you need help with. You can upgrade your subscription plan /upgrade or take a tour of Remoty with /help
Compliance and Security
Remoty ensures compliance with organizational policies, regulatory authorities, and labor laws. The management can also set Access Controls /access grant/revoke @username to manage authorization access to confidential databases of the teams.
Ratings and Reviews
- Capterra: 4.8/5 (4 reviews)
- Appsumo: 5/5 (2 reviews)
- Reviewed by GetApp and Remote Tools
- (Yet to be Rated on Jira Marketplace)
- Startups: $0/user
- Teams: $4/user
Remoty’s robust attendance management module, tracks employee time, absence, and leaves.
Get started for free. No card required.
TimeCamp is a free time and attendance app that records all websites, applications, and activities you spend time on and gathers all the information in comprehensive reports with all your tracked hours. With TimeCamp’s billing feature, you can mark your tracked time as either billable or non-billable and speed up your invoicing as well as resource management. TimeCamp is a single-click solution to eliminate the need to manually go through timesheets of team members.
- Free 14-day trial
- Free – ($ 0)
- Basic – ($ 7 user/month)
- Pro – ($ 10 user/month)
- Enterprise – (custom pricing)
Toggl Track has a vibrant interface. It offers integrations with over 100 other apps. Toggl offers the feature of tags, task tracking, team management, and a web time clock app. In reports, you can select the level of detail (summary, weekly or detailed), filter, and sort your data. The app offers you to schedule your favorite reports to regularly arrive in your inbox so you can stay up-to-date. Toggl’s desktop and mobile app allow you to track time automatically or add time entries manually.
- A free 30-day trial of all premium features.
- Free Plan – up to 5 users.
- Starter – $10 per user per month
- Premium – $20 per user per month
- Enterprise – custom pricing and ultimate users.
Hubstaff synchronizes with the cloud and shows reports based on the activity level, and the location of every employee. It helps you track budgets, and billable hours with different categories i.e, by client, date, and project. . Hubstaff notifies you as your budget limits are approaching and when you exceed them. The app has the feature of automated reminders. It is available for windows, chrome, and as a mobile app and integrates well with more than 30 other business apps. It also has GPS and geofencing capabilities.
- Free plan for 1 user only
- Starter – $7 per user per month for at least 2 users
- Premium – $10 per user per month
- Enterprise – $20 per user per month
DeskTime is an employee time tracking software that tracks URLs, applications, programs, and document titles. There’s an employee screenshots feature. You can enable the Pomodoro timer to remind your team to take breaks and avoid burnout. The software also offers an offline time tracking feature. The Private Time Option allows your employees to take a digital timeout on their computers. DeskTime has an absence calendar to keep track of vacation hours, sick leave, and other free days. You have to categorize the reasons for absence and put them down as productive, unproductive, or neutral. It is available as a PC and mobile app (Android, iOS). It also offers integrations with other powerful tools.
- Free 14-day trial.
- Pro plan – $5.94/per user/month
- Premium – $7.75/per user/month
- Enterprise – $11.88/per user/month
Connecteam is a time clock app with advanced GPS geofence capabilities. You simply have to set up worksites and link them with a job, a customer, or a project. Once set up, staff utilize the time clock only in pre-defined locations. The software has applications in more than 90 industries including construction, healthcare, F&B, cleaning, field service, retail, and many more. Connecteam also generates notifications reminders and summary reports. The notifications remind your team to clock in/ out, along with daily limit alerts for employees who work overtime. It has integration capabilities and offers mobile apps.
- Free 14-day trial
- Free – up to 50 users
- Basic – $47 /month
- Advanced – $95 /month
- Expert – $191 /month
- Enterprise – custom pricing
- (Prices are fixed for the first 50 users)
Homebase is a great tool that can help with the hiring process; letting you post jobs, manage applicants, and onboard new hires online. With a single click, you can easily turn your timesheets into hours and wages in payroll. Then the tool automatically calculates paychecks, sends direct deposits to employees, and files your payroll taxes. Homebase’s built-in messenger and real-time notifications make it easy to connect with employees and keep everyone on the same page. It helps you know that your employees are on time and the features of GPS time clocks and real-time alerts let you stay in sync and run a better team at job sites.
- Basic – Free For 1 location and unlimited employees
- Essentials – $19.95 per month per location
- Plus – $49.95 per month per location
- All in One – $99.95 per month per location
Harvest combines the functions of a time tracker and basic project management software. It gives features of manual timesheets, log hours, downloadable reports, projects, invoicing, tracking billable time, and simple scheduling. It also has its separate employee scheduling app called Harvest Forecast. Other features include a timer for time tracking, the option to remove idle time from a running timer, timesheets history view feature, offline mode, quick links to manage projects and tasks. Harvest integrates with apps like Asana, Slack, Jira, and Trello. It also offers a browser extension.
- 30-day free trial
- Free – 1 user with 2 projects
- Paid – $12/user/month with unlimited users and projects
RescueTime is a productivity monitoring tool that gives a personal daily Focus Work goal and automatically keeps track as they work on projects with their clients. The time management feature helps you create better habits based on your unique working style. You can discover your strengths and see where you need to improve. The app tracks what you’re working on and alerts you to the best times for uninterrupted work, or when you’re losing focus and trying to tackle too many tasks at once. RescueTime blocks distractions and helps you stay focused on the task at hand.
- Plans start at $6.50 a month
- 14 Days free trial
10. When I Work
The tool offers functions of progress monitoring and payroll processing. The task and shift coordination feature allows you to manage time-off requests and employees’ absences. The messaging feature lets you circulate information to keep members up-to-date with recent updates. The other notable functions include overtime visibility, shift, and team task lists, and real-time analytics.
- Up to 100 Employees: $2.00 / User
Timely is a time tracking software that automates time recording. It’s a user-friendly remote solution with high privacy protection features. Timely offers integration with various other solutions. It ensures proper monitoring of employee capacity, hours, and overtime. You can drill down the information about any of the specific areas from the dashboard. The task tracking feature includes planning, collaborating, and organizing projects effectively. Project and team planning involve scheduling all resources from one place.
- Solo Package – from $15 per month
- 2-7 users – from $30 per month for 2 staff.
- 8–20 users – from $200 per month.
- Over 20 staff –Packages tailored to suit your business needs.
- 14-day free trial.
Clockify offers a very clear and organized interface with a dashboard view and highly customizable reports that you can export to clients in multiple formats. Scheduling lets you streamline projects, visualize teams’ capacity and overtime activities. You can customize your time-off policies, manage team members’ leave approvals, and define employee holidays for paid leaves. In Clockify, you can categorize your projects by task type and allocate multiple levels of hourly rates. It also has an expense tracking and cost estimation feature. Clockify offers integrations with 50+ web apps. You just have to add the browser extension.
Free and for unlimited users.
Buddy Punch keeps track of employee hours and enhances your team’s work accountability by saving your employees’ work locations with GPS, IP lock, and geofencing options This specifies the areas from where employees are required to punch in/out. If outside a geofence, employees will not be able to clock in/out. The software also takes webcam images on each punch and notifies you via email or mobile alerts. Buddy Punch also tracks your team’s time-off requests with an app built-in calendar.
- 14-days free trial
- Custom pricing with the number of users (for 1-4 users)
- Time & Attendance – $29.99/month
- Time & Attendance + Scheduling – $39.99/month
- Enterprise – $49.99/month
ProofHub is an online project management and job time tracking software with powerful collaboration features. In this app, you get advanced features like online proofing, file sharing, group chat, custom workflows kanban boards, note-taking, and many more. The time data gets stored in organized timesheets, which you can use for reporting purposes. It collaborates with third-party apps to simplify your billing and payroll generation process.
- Flat pricing. No per-user fee.
- $150 month billed annually
TSheets (now QuickBooks Time) is a well-known solution for time tracking, project tracking, and labor estimates. Tsheets increase visibility over payroll, expense entries, and profits. The app offers features of messaging, reporting, and integrations with Human Resource applications. You can avail yourself of time cards, time clocks, GPS time trackers, project tracking, approvals, and alerts. Under scheduling, you get the job and shift scheduling options. There’s an interesting feature of a time clock kiosk with facial recognition to alert you when a worker clock-in from a defined location.
- Simple Start– $ 16/month
- Essentials – $ 25/month
- Plus – $ 34/month
- 30 Days free trial
Jibble is a time tracking software solution with GPS capabilities and an onsite time clock that help you track attendance, ensure compliance, and manage payrolls. Employees have the liberty to create custom tags for their time entries, mention the activities and projects they worked on, and send powerful insights of billable hours to your clients. Jibble also provides chat and email support. The tool is web-based and also has a mobile app (for iOS and Android devices).
- Free– $0
- Premium – $2.5
- Ultimate – $5
- Enterprise – Custom plan
BeeBole is completely customizable; you can set it up for employees to clock in and out, or to track time for clients, projects, and sub-projects with a single-click timer. You have the option to track time daily, weekly, monthly, and in real-time along with logging attendance, vacations, leaves of absences, and much more. Other features include a mobile app that works offline, flexibility through modules, billing costs with multiple currencies, Google Suite and Microsoft 365 integration along with Free API, availability in 10 languages, and compliance.
- 6 .99 € per person per month
- 30 Days free trial
TimeDoctor enhances employee accountability by URL tracking that allows you to see what websites, programs, and applications your employees use. Also, you can activate the screenshots feature to monitor remote employees. TimeDoctor syncs with 60+ management, accounting, and communications software.
- Free 14-day trial
- Basic – $7 user / month
- Standard – $10 user / month
- Premium – $20 user / month
The tool is an efficient time tracking software for employees with the main capabilities of billing & invoicing, project management, reporting. It also offers browser extension mobile app compatibility and integrations with numerous powerful apps (like QuickBooks and Zapier). You can build a client case, task, project, or any other scope structure that suits your law firm’s requirements.
- $7 per user/month ($70 per 10 users billed monthly)
Tick offers a time management optimization feature that helps you in planning and scheduling your events more efficiently. With timecards, you can keep projects on track and manage tasks with consistent reminders about whether you’re exceeding or lagging your estimated schedule. You can organize timecards by project or client, and subcategorize each one to track time for specific tasks to streamline your workflows. Tick syncs with accounting, finance, time tracking, and project management software easily.
- Starting from: $19.00/month.
- Free Trial is available.
Learn about Time Management Strategies