In agile project management, the project’s timing is crucial in addition to the actualization of the outcomes. To plan and execute effectively, you have to monitor all the aspects of an agile project. Agile teams require agile solutions and Remoty, the ultimate Slack Time Tracker, is the best at delivering quantifiable results.
In this article, we will explore Slack Jibble and its top best alternative: Remoty- a Slack built-in solution for smart agile teams.
Remoty: The Best Alternative for Agile Teams
Remoty is a lightweight Slack Time Tracker that helps teams foster a productive working environment for on-premise teams, distributed, hybrid, and especially remote teams. Remoty is a state-of-the-art SAAS product that reinforces employee empowerment and aims to build a culture of responsibility and self-accountability among team members.
Remoty is a work management system for agile teams. Remoty manages attendance smartly, generates meaningful reports, and lets the admins know their team members’ current and past statuses with the help of a single command. Its versatility and suitability for a diverse range of use cases make it a must-have for remote teams and freelancers from various fields. Remoty offers:
- Shared workspace
- Convenience for Slack users, developers, HRs, and Clients
- Quick adoption for new teams
- Third-party integrations to optimize the entire workflow and minimize context switching
Team Leads and HRs
For the team leads, Remoty is a systematic tool for time tracking and generating working/break time logs. HR managers get the all-in-one workforce management solution with Remoty. They get to optimize the workflow and productivity right from the Slack dashboard.
Use easy Slack commands rather than opening the app to see what all tasks have been assigned to you. For example, you don’t have to switch contexts and go through the whole ordeal of finding a task in ClickUp every time you complete a task. Data about tracked time is automatically shared there.
Being designed by developers for developers, Remoty helps bridge trust and transparency between agencies and their clients without developers breaking a sweat. It helps organizations who work with international clients with the following solutions:
- Status inquiry and updates along with work details of a given team member at a particular point in time.
- A detailed breakdown of all the tasks that were done along with precise time duration.
- No screenshots, keystrokes recorded- complete privacy protection.
Though Slack has some great apps, none of them offers a lightweight time tracking tool with a focus on a well-integrated team coordination system. With Remoty, teams diligently and voluntarily post their availability, efficiently manage tasks within limited time slots, readily get help on blockers from fellow teams, and create an atmosphere that nourishes connectivity, reliability, a sense of inclusion, and makes work a piece of cake.
With Remoty’s lightweight attendance management module, admins can track employee time, availability, the number of check-ins/outs, and breaks right within slack dashboard.
Managers can track absences, late arrivals, and Paid/unpaid Time Offs of members with complete status of availed and available leaves. Admins receive a notification to approve or deny leave requests from employees.
Asynchronous stand-ups let you stay up-to-date with the current work status of employees and communicate achievable goals with your team on daily basis with flexibility of time and space.
Analytics and Statistics:
The time summary reports give an overview of the average check-in/out time, hours worked, and break time for a specific time frame. These insightful reports enable management to analyze the overall performance of an employee.
Help your team connect and build strong bonds with watercooler topics, interest groups, and meetup 1-on-1s. Members can reach out to colleagues quickly and directly or request assistance in case of blockers. The open slack channels lets you collaborate on different projects, and topics and facilitate communication between team members. The private channels can also be used to share confidential information with selected team members.
The automated reporting records each employee’s check-in/out and categorize it for billable/non-billable hours(based on their breaks and active time). The payrolls for the customizable time periods (week/month) can be downloaded and shared for seamless payroll processing.
Task Management and Task Tracking
Remoty’s task management system that streamlines your work processes and boosts productivity by fostering a culture of visibility and transparency in the workforce. With Remoty, team heads are in charge of tracking the time of individual or group tasks. Each task’s include its priority, total time logged, progress, comments, and notifications. You can monitor time for each member’s tasks & analyze their workload capacity to avoid burnout and help them maintain work-life balance.
You can associate a task with your check-in with a single click and Remoty will automatically start tracking your time against that task.
The members can view tasks by completion status, due dates, and assigned members. While assigning, team leads include clear task descriptions, set up due dates, and allocate group tasks.
Remoty enables you to prioritize tasks at any time. You can simply apply the slash command and get the project started. This enables you to rank your tasks according to their importance for you projects. After completing new task you can switch back to the previous one.
The in-slack dashboard allows you to manage tasks, view task details, and generate invoices in just a few clicks without having to leave your Slack workspace.
The admins can view who is ahead, behind, or stuck with now slash command. Letting team members know individual contributions to the projects and sharing the total time spent on a task, along with the hours worked by each member fosters a healthy competitive atmosphere.
Billing and Invoicing:
Remoty automatically tracks your billable hours on tasks to generate PDF invoices that can be downloaded and shared easily. This feature also helps in cost estimations of tasks on the basis of hours spent.
Efficiently Track Tasks Within Slack
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Slack: Best Collaboration Tool
Slack apps are available for Windows, Apple Mac, and Android mobile devices in addition to Slack website accessibility through the web browser.
Channels, Threads, and Messaging
Channels let members communicate with each other. Channels can be dedicated to specific teams, projects, and discussion topics. There is no limit to the number of channels a workspace can have, even in Slack’s free version. The users can create different channels for departments within the organization, such as #accounting, #marketing, #sales, #operations, #general, etc. General channels can also be created like #food, #movies, or #random. You can even make micro-niche channels; for instance in marketing, you can have #marketing-seo, #marketing-content, #marketing-growth, and more.
In every channel, the drop-down menu gives access to channel details, such as the purpose and current topic of the channel, any pinned items, a listing of all the members having access to the channel, shared files, and notification preferences. The DM section in the sidebar lets you select any name to send that person a private message or conduct a one-to-one meeting (huddle).
You can instantly start a Slack Huddle (only available for paid teams) in any of the channels or via direct message. You can share your screen with other participants in a huddle.
Mentions and Reactions
Slack lets you see your latest @mentions, @channel messages, and any specific keywords by clicking on Mentions & Reactions in the left sidebar of Slack. You can send and respond to any message on Slack with several types of reactions. Slack offers a variety of emojis in addition to Giphy integration.
Notifications and Reminders
When you initially sign in to Slack, default settings push every sort of notification. The bell icon lets you set notification preferences; snooze, ‘do not disturb’ schedule, etc. By default, channels with unread messages appear in bold in the column. You can set limits of a few minutes, hours, or even as many as a few days for notifications. Doing this setting enables you to be part of many busy channels within Slack without being distracted by continuous notifications. Slack also offers to automate notifications; for example, you may want to disable notifications outside your regular work schedule. You can use Slack for private reminders for yourself and for others on the team to remind them of important tasks, events, etc.
Uploading and Sharing Files
You can drag and drop the item (document file, image, video, link, etc.) to the Slack window, copy and paste images directly into the message box, or click the + button next to the message box and select to upload a file.
You can view the saved items (channels, threads, messages, files, snippets, posts, and comments), etc. in the left sidebar above the channels section and below your team name and username.
Search modifiers help you narrow your results regarding searched messages and attachments. When you start typing in a search field, Slack will show you related channels, team members, and search history.
In settings, you can adjust your preferences about themes (colors, day/night mode), messages, and emoji style. You can also view your profile and account access, and browse the Help/Feedback page to get Slack inbuilt tools and integrations.
Automations and Integrations
One of the qualities that makes Slack a successful collaboration tool is its extensive range of automation and integrations. You can choose suitable integrations from Slack App Directory. These integrations help teams collaborate on documents and files, manage and track projects, share important information with the right audience, and automate various workflows.
Slackbot is Slack’s built-in robot. Slackbot helps keep notes for you as well as manages private files sets tasks and reminders for yourself and teammates adds custom automatic responses, and much more. It basically performs repetitive tasks that, otherwise humans would have to do. In addition to the native bot, you can also use bots like DiggBot, SpacetimeBot, PaperBot, etc.
Slack automation can be used to streamline tasks and standardize and centralize all work-related processes.
Slack’s sync capability with essential applications like Asana/ ClickUp / Jira /Trello helps you stay in the application and aggregate information onto a single platform. In fact, it facilitates management in various roles.
Jibble: Time Tracker
Jibble time tracker is used by over hundreds of businesses worldwide including startups, construction companies, marketing agencies, manufacturing, finance & banking, education, healthcare, law firms and others. It’s free forever for unlimited users.
Directly via Slack, you can use the Jibble time tracking bot for payroll, attendance, compliance, productivity, and client billing or to see who’s working and on what. To track time and attendance with Jibble, use the Slack integration, Mobile, Desktop app, a Kiosk Tablet, or the Web.
What You Need To Set up Jibble for Slack?
To set Jibble for Slack up you will need:
- An existing Slack account
- Admin permissions in Slack of your channel.
Setting up Jibble for Slack
You can signup from Jibble’s website directly. All you have to do is enter your credentials: name, e-mail address and create a password. Tap Jibble’s Settings > Integrations > Click on the settings button > Add to Slack. Your Jibble account email should match with your Slack profile email.
Creating a team
If you are setting up Jibble completely for your team you can create one yourself. You can always change the team name.
You can immediately invite users to the team you just created. Just enter their e-mails and an invitation will be sent to them straight away. Then select a channel where all your Jibble notifications will be posted, i.e. when a team member Jibble’s in or out.
Jibble power-ups are add-ons that you can use to customize the software e.g. activity tracking and client billing.
Slack Jibble Bot and Slash Commands And Filters
- in – start recording time.
- out – stop recording time.
- switch– jump to the new activity and time will stop on the previous activity.
- times – go through your weekly timesheets.
- log – check your daily logs/timesheets.
- acts – plan activities/projects that you can record time against.
- all – see who’s working, check availability of members.
- clients – choose clients that you can record time against.
- alerts – receive emails or Slack/MS Teams notifications.
- help – read support articles.
- contact – send the Jibble support team a help required message/ feedback/feature request.
When conversing with the Jibble bot, you can select the following options to get sorted results: –
- An activity/project
- A client
- Any notes/tasks
The command filters save you from going through the same ordeal of task initiation every time. The operation of the command filter can be explained with the following example: Suppose you frequently Jibble in for a specific activity or project/client combination, you can automate the process by associating the command with function, here’s how: the above trigger would Jibble In the user to the 1st activity in the activity list and 2nd client in the client list with “task name” recorded against the Jibble check-in.
Slack Jibble Activity Tracking
Enabling the Activity Tracking from the Power-ups menu allows you to add tasks (or projects) and then track time against them so you can generate useful reports for payroll, invoices, job costing, or work productivity.
You can either create activities one by one or import them directly from files.
1. Creating an activity
- Browse to Settings > Activities > Add Activity.
- Enter the activity name and/or description.
- Apply an activity code* (if applicable), these codes will show up in exports.
- Press Save.
2. Importing a list of activities
- Download the CSV File and transfer it in a spreadsheet program.(up to 200 Activities can be imported at a time)
- Opening it, you can see four columns: Name, Description, Client, and Code. Fill in the entries. If you are not using client billing, you can simply eliminate the ‘Client’ option.
- If you are dealing with clients, you can add multiple clients by separating them with a comma.
- Save the file in a CSV format.
- Navigate to Settings > Activities > Import Activity and upload the file.
By default, all members can use activities. However, you can also assign activities to specific team members from the Members Associated tab and follow-up with them regarding the progress of tasks.
Relating activities to Clients
By default, all clients are billable to any activity but once client billing power-up enabled, you can associate clients with particular activities.
Tracking Time Against Activities
- Once checked in, select the activity from the list.
- Customize any optional notes (useful for references, like an Asana/ Trello/ ClickUp note)
- The next time you check in Jibble, the time track starts from a new activity. You can always adjust the codes that you clock in with, in the Activity Settings.
Activities In Timesheets and Reports
The two useful areas where you can view the information about your team members’ tracked time against activities:
1. Activity Breakdown from Employees’ Daily Timesheets
To analyze the deep understanding and detailed breakdown of worklogs: Select Timesheets > Pick the team members’ day/time for more details.
2. Activity Reports
Activity reports are essential for HR’s or finance staff for payroll or client billing. Jibble allows you to report on activities across the whole team or company by following 4 steps.
- Navigate to Reports
- Choose the date filters, members you want to get information about
- Sort if you want to group by Activity, Team Members or Client (if enabled)
- Pick your subgroup and run the report
Efficient time trackers can make project time management a piece of cake. Avail the benefits of Remoty so your agile team can focus on actual things that matter while the application takes care of the rest.
What applications does your team use? And what benefits do they get from it? Share with us!