13 Apps to Get the Best of Slack Task Tracking Experience

by Hamna Ayaz

Task management is the process of tracking a project’s task through its life cycle i.e. from conception to execution. It involves planning, tracking, monitoring, and reporting. Task management helps individuals achieve goals, and groups of people to collaborate and share knowledge for the accomplishment of collective goals. This involves actively analyzing your tasks to accommodate changes that can occur in real-time, with your final objective being the successful completion of your tasks.

Slack is the ideal well-known team communication platform for that. It keeps everything in one place: your tasks, projects, goals, and KPIs. This article shares 7 advanced Slack tips that help you get your tasks from to-do to done status in the most efficient and time-saving manner within Slack. 

How to Manage Tasks?

A report shows that nearly every 10 seconds, $1 million is wasted by companies worldwide as a result of the ineffective implementation of business strategy. This costs approximately $2 trillion a year. The implementation of a management process, however, is shown to reduce the failure rate to 20% or below. Here are tips for effective task management:

1. Prioritization

Establishing clear goals is essential to the successful completion of a project. As everyone has different rhythms to be receptive, focused, and productive, it is better to plan the most demanding work for your ‘peak productive’ times. For this theory, some feel that it’s the best time to eat the frog (any important and challenging task that one doesn’t want to prioritize or do urgently), while others believe that working on the most important thing first makes you lethargic from that point onward. So it is best to figure out what working style and time suit you.

2. Schedule Management

Ensuring tasks get completed on time is something that has a positive impact on the overall project success. Allocating the right time frame and closing the task within that timeslot is important. The Pareto principle, states that 80% of your results come from 20% of your efforts. The Eisenhower is a popular matrix approach having 4 D’s that can help you differentiate what’s urgent and what’s important. 

3. Resource Allocation

Optimum resource management can save you a great deal i.e in terms of effort, time, and material resources. Depending on the budget and schedule, assign the right skilled people and the right resources to get work done within due time.

4. Milestone Tracking

Though for task management, unlike project management, an end goal isn’t necessary, defining milestones helps motivate teams to execute tasks efficiently.

5. Collaboration

Team collaboration is the key to the completion of tasks. Input from all members onboard can help stumble upon creative ‘big idea’. It can help deliver the projects in time, but keeping team members in sync can be challenging and might require some time.

Why Do You Need Slack Task Tracking?

Task tracking in Slack improves your workflow in many ways. From task planning, processing, and delivering, task management software helps you create and track tasks related your project. The capability to keep track of your tasks, resource utilization, deadlines, meetings, and team activities makes task management software a crucial tool for your business needs.
 It only takes a click to gain insight into the exact source of the problem, take control immediately, and make changes to improve your workflow successfully. The collaboration features like chat, forums, document sharing, roadmaps and dashboard help your whole team updated with the latest project developments.

1. Increases Efficiency

Inefficiencies often stem from disinterest. Task management principles greatly improve productivity. This includes giving team members tasks and responsibilities that match their abilities, aptitude, and interests.

2. Enhances Concentration

Whether you work as an individual or for an organization, If there’s a systematic way to approach all your work items, your work will be more focused on the end goal.

3. Streamlines Workflow

Multitasking is the new norm. However, working on many things all at once can become messy. Organizing your tasks in a way that helps optimize your work processes goes a long way in becoming more efficient and reaching your target.

Who is Slack Task Tracking For?

Task Tracking systems basically benefit everyone related to various managerial posts in various fields. People who pursue the project and task management can fall into the following broad categories:

1. Project Leaders: check the availability of team members and delegate work accordingly.

2. Teams: delegate tasks within a team and coordinate the objectives and desired outcomes.

3. Personal Task Management: Get instant updates and notifications on all work completed by your team members.

How to Implement Slack Task Tracking?

You can track your tasks in Slack with a variety of tools, including:

1. Simple to-do Lists or Checklists

Systemize your processes with Todo lists and Checklists. You can create tasks in each project and associate them with members individually. This allows you to then tick off elements on checklists according to your progress in each project.

2. Kanban Boards

The Kanban Board or Board View helps you create custom task statuses like ‘open,’ ‘work-in-progress,’ ‘in-approval,’ ‘done,’ etc. depending on your particular field or type of work. It helps you visualize and move your tasks from one station to the next with a drag and drop functionality.

3. Calendars

Adding deadline-oriented reminders to your calendar helps maximize the utilization of your time. A simple calendar is pretty much a must-have time management tool today. It enables you to plan projects, schedule tasks, manage resources, and preview future recurring tasks.

4. Software

Several tools like biometric devices, computer spreadsheets, or manual registers are used for employee attendance and time tracking but they are often tedious, time-consuming, and error-prone. Today, the software is available that has made this task super easy for you; all you need is a well-defined approach, basic software know-how, and the choice of features compatible to your business.

Tips for Slack Task Tracking:

Slack Task Tracking

Use Slack Task Tracking Tools

Here is a list of 12 top Task Tracking tools ideal for Slack.

1. Remoty

Remoty is a slack task tracking tool for agile teams whether they work on-premise or remotely. Remoty is a state-of-the-art SAAS product that makes your Slack Time Tracking experience worthwhile.  It reinforces employee empowerment and aims to build a culture of responsibility and self-accountability among team members. Its versatility and suitability for a wide range of use cases make it a must-have for remote teams and freelancers. Remoty offers:

  1. Intuitive Slack Interface therefore convenience for Slack users, developers, HRs, and Clients.
  2. Quick adoption for new teams
  3. Collaborative Slack Tools
  4. Third-party integrations(Asana/ClickUp/Jira /Trello) to optimize the entire workflow and minimize context switching
Attendance, Leave, Overtime

Admins can track employee time, availability, no. of check-ins/outs, and breaks. Remoty provides complete detail of the overtime given by employees. Track absences, late arrivals, and PTO of members with complete status of availed and available leaves. 

Task Tracking and Management

Each task’s elements include its priority, total time logged, progress, comments, and notifications. You can monitor time for each member’s tasks & analyze their workload capacity to avoid burnout.

Robust Reporting

The Slack timesheet reports give a summary of the average check-in/out time, hours worked, and break duration helps analyze the overall performance of an employee. The reports can be fetched daily, weekly, or monthly.

Payroll Generation

The automated reporting records each employee’s check-in/out and categorize it for billable/non-billable hours. The payrolls for the customizable time periods can be downloaded and shared for seamless payroll processing.

 Timer and Timesheet

The time is measured on the basis of the task associated with each check-in/switch task. You can associate a task at your check-in with a single click and Remoty will automatically start tracking that task in Slack for you. 

Billing/Invoicing and Cost Analysis

Remoty tracks your billable hours against tasks to generate PDF invoices that can be downloaded and shared easily with clients and partners. You can also make cost estimations of tasks on the basis of hours spent.

Collaboration and Team Building

Be a part of watercooler topics, interest groups, and meetup 1-on-1s. Get assistance on blockers Collaborate on group projects and communicate in Slack Open/Close channels.

Standup Notes

Asynchronous stand-ups let you stay up-to-date with the current work status of employees and communicate achievable goals with your team on daily basis with the flexibility of time and place.

Views and Dashboards

 The Task Board View and slack dashboard help you maintain workflow, avoid blockers, and visualize tasks in an organized clear format of to-do, in-progress, and done status tasks.

Efficiently Plan Time For Your Slack Tasks

Free Version Accessible. No card required.

 

Slack Timesheet

Remoty

Free trial

Startups: Absolutely Free

Teams: $4

Capterra  4.8

G2 –

Appsumo 5

2. ClickUp

ClickUp is a productivity app suitable for task management. It supports a wide range of features from project collaboration to document management. Its Slack integration turns messages into tasks and unfurls these tasks for project members who want to view them. ClickUp claims that its sync with Slack increases productivity by 30%.  In Slack, the ClickUp’s Manage Tasks dropdown menu gives users access to most attributes for most tasks. ClickUp turns task links into valuable action-performing entities. 

Although their integration offers various features, both applications are unable to solve the immense notification clutter problem. Moreover, a lot of ClickUp’s basic functionalities have to be accessed on the native web interface or the mobile app of ClickUp

ClickUp

Free: $0

Unlimited: $9 per member per month (yearly: $5/month)

Business: $19 per member per month (yearly: $12/month)

Business Plus: $29 per member per month (yearly: $19/month)

Enterprise: Custom pricing

Capterra: 4.7

G2: 4.7

3. Standup.ly

Stanup.ly automates daily huddle check-ins, retrospectives, feedback reviews, 1-on-1 meetings, backlog grooming, workflows, and planning poker (a gamified technique used by development teams to guess the effort of the task management processes) right within Slack. Also, the remote teams get the option to answer questions via text, voice, or video messages. With standup.ly, you can also:

  • Run multiple reports on a schedule or asynchronously at different time zones or according to the availability of geographically distributed teams.
  • Benefit from Standup.ly sync capacity.
  • Save repeated questions in Q&A/ask Standup.ly whenever you need to access it via Slack.
  • Get access to insights on operations, technology, accounts and marketing questions from highly qualified experts. 
  • Customize questions using your language to support and improve team culture.

spotlight

Standup.ly

Starter: $0 /month

Team: $2 /month $1.5 /month (yearly)

Business: $4 /month $3 /month (yearly)

Enterprise: Custom pricing

Capterra: 4.5

G2: 4.8

4. Ricotta

Ricotta is a complete task management tool with board views, OKRs, to-do’s, and stand-ups. It is an ideal solution for setting objectives and measuring key results. Teams can track their weekly tasks and to-do items without leaving Slack. This way, Ricotta enables teams that work from home and remote teams to have a valuable collaboration towards mutual projects.  In Slack,  engage your Ricotta team with OKR goal-setting framework to set achievable goals and measurable key results.

spotlight

Ricotta

Starter $0

Basic: Up to 50 users

$34/month ($24/month yearly)

Growth: Up to 250 users

$54/month ($39/month yearly)

Enterprise: Up to 750 users

$99/month ($79/month yearly)

Capterra: –

G2: –

5. Workast

The application is a native project management tool on Slack. It has an independent web dashboard with calendars, lists, and view boards. Most of its functionalities can be accessed via Slack. With Workast, teams can create and update projects/tasks, accomplish to-dos, and assign work right from their channel without leaving Slack.

Workast

Essential: $ 0 user/month

Standard:  $4.95 per user, per month billed annually ($8 billed monthly)

Professional: $4.95 per user, per month billed annually billed monthly)

Enterprise: Custom pricing

Capterra: –

G2: 4.2

6. Sidequest

With Sidequest, you get an overview of all your current tasks and the ability to monitor those you are waiting for. The native Slack threads let you communicate right inside tasks, create a shared task history, and exchange project files. Sidequest provides each Slack workspace member with a personal task inbox and set up additional shared ticket inboxes in channels that are great for IT, HR, infrastructure, and other internal helpdesks.

sidequest

14 day free trial

To Go $ 1.50

per Slack user/month

Custom as a flat fee or unit-based

Capterra: –

G2: –

7. Hygger

Hygger is a task management tool with sprint boards, timelines, task lists, roadmaps, kanban, swimlanes, value-effort matrix, and powerful reporting. With Hygger Slack integration, teams can view the activity of any board in context and receive alerts and updates on any of the above-mentioned functionalities.

spotlight

Hygger

Free

Standard $9 ($7

Per-user / monthly yearly)

Enterprise $18 ($14

Per-user / monthly yearly)

Capterra: 4.6

G2: 4.8

8. Lattice

Lattice is a task and performance management tool with features like performance reports, retrospectives, 1:1’s, goals & OKRs, feedback, and board views. The Slack integration for Lattice enables you to engage members, see updates on OKRs and reviews, appreciate teammates, and add employee recognition. On Slack, Lattice’s features are muted and restricted by default; to access more features, one will have to shift to the web interface.

Lattice

Performance Management

 $8 person/month

OKRs & Goals

 $8 person/month

Bundle and save

$11 person/month

Enterprise: custom pricing

Capterra: 4.5

G2: 4.7

9. Teamline

Timeline is an intuitive, functional, and easy-to-use native task tracking tool on Slack. In Teamline, new tasks can be created and updated (without leaving Slack). Project Teams can even track and assign tasks directly via messages. There are add-ons of templatized task boards, projects, and checklists to help out small teams.

Teamline

Starter $ 49 / month

includes up to 5 users (additional users $2/month)

Business $ 199 / month

includes up to 5 users (additional users $5/month)

Enterprise starting from $1999 / month

Capterra: –

G2: 3.1

10. Axel

Axel is a virtual assistant on Slack for standups, check-ins, and 1 to 1 meetings. This plugin is a suitable solution for managers who want a detailed overview of the employees’ work activities and want to enhance engagement and connectivity with their employees. The HR department can take advantage of the onboarding feature for recruitment and selection processes at their organizations.

Axel Management

Personal:  €0/month

Profession: €3.36/month (yearly: $4/month/user)

Enterprise:  Custom pricing

Capterra: –

G2: –

11. Jicoo

With Jicoo, you can schedule tasks, calendars, and events on Slack. Jicoo automatically schedules meetings and includes unique Zoom video conferencing details to save you the hassle of indulging in unimportant tasks. You can take notes and collaborate during meetings in real-time. When you connect your Jicoo account to Slack, you can receive notifications of events like events created, postponed, canceled, and reminders.

  

Jicoo

Free: $0 monthly / 1user

Startup: $10 monthly / 1user

Pro: $14 monthly / 1user

Enterprise: Custom pricing

Capterra: –

G2: –

12. Project insights

Project Insights is apt for big teams with messy schedules and tasks. The tool offers time tracking, AI scheduler, Issue tracker, etc. The prime objective of this app is to make interaction with resources similar to what a regular project manager (e.g. show +ve/-ve emotions, ask for feedback, interact and discuss) by reducing time wastage in redundancies.

Project Insight

Free: $0

Add-ons: $3

Enterprise: $45/User or volume licensing options

Capterra: 4.4

G2: 3.5

2. Slack Statuses

Utilizing Slack statuses everyone at any moment could easily see what their project teams are working on in Slack. Here are some more tips for your statuses in Slack:

  • Syncing your Slack status with your calendar (Outlook or Google)  is a great way for others to see your availability in real-time, staying right in Slack.
  • Automate Slack status change with add-ons like Zapier.  With Zapier you can change every time you start working on a new project or switch to another task.
  • Schedule your ‘Do Not Disturb’ times in Slack to let your team know when you work with deep focus or need a break from ever too hectic work life.

3. Organize Your Channels

Here are some best practices for organizing your projects in Slack with channels:

  • Minimize the number of channels. When there are too many channels in your Slack, people get lost about where to post their messages or start a discussion on some topic in an irrelevant group.
    Create broad channels (e.g. #watercooler or #marketing, #general for company-wide discussions, and regularly archive unused channels.
  • Use prefixes to group similar projects or channels. For instance, use the prefix ‘team’- for team-driven channels (e.g. team-marketing) and ‘prod’- for product-driven channels (e.g product backlog).
    For better organization, you can create guidelines for channel names to help your team members with naming new channels.
  • In Slack, write channel descriptions with proper details so that newcomers and guests can quickly figure out where to send their messages, while long-time users will be more organized in their messaging.

4. Conduct Slack Stand-Up Meetings

Projects are complex and deadlines are tough. That’s especially true for distributed or remote teams who don’t have the benefits of sharing the same office space. the solution to this problem is simple: asynchronous standup meetings  and stand up notes in Slack. Here’s how standups notes power up your task management in Slack:

  •  Learn about the team’s current plans. The first daily stand-up question inquires about task you are planning to work on.
  • What have you worked on since your last standup? This lets you know everything your colleagues are working on.
  • What are you planning to do next? Helps you understand your team’s long-term plans.
  • What are you blocked on?” Quickly identify and eliminate roadblocks by getting immediate attention to error rectifiers for the project.
  •  The full history of team tasks is stored in a specific Slack channel, making it easy to find out what a team accomplished and/or struggled with at any given time in the past.

5. Use Slack Search and Shortcuts

 Here are some quick tips for quickly finding valuable data in Slack instantly:

  • Use advanced search filters and modifiers. A combination of advanced search filters on the right side of your search (e.g. Filter by People, Date, or File type) and modifiers (e.g. type to:@your name for searching only messages sent to you) can instantly filter down the number of search results you get from hundreds to a just a few.
  • Use keyboard shortcuts and hotkeys. Instead of opening the search tab with your mouse, press /commands and get the actions done in seconds.
  • Use Q&A Bot. Q&A bots let you quickly find the desired information about a project or a task, especially in combination with Slack bots that gather team responses regarding a given topic.

6. Engage and Ask for Team Opinions

A happy team is an efficient team. Custom surveys help monitor employee happiness. Engaging with team members also develops a sense of inclusion and belongingness among them that is very fruitful for the organization in the longer run. A number of Slack apps (e.g. Polly) help you conduct custom surveys directly in slack and then analyze people’s responses over time. Use this data to quickly identify issues that bring your team down and affect their productivity.

Related Posts

Leave a Comment