Businesses around the world are adopting new workplace trends to keep up with the pace of the highly digitalized world. A time and attendance management system is a work management solution that helps users to track hours and locations of themselves and their team members, schedule employee shifts, manage paid time off, track job and project expenses, and collaborate with team members on combined projects. According to the needs and demands of particular fields, the specific features and hardware vary among these systems.
Hybrid workforces require cloud-based software that can be accessed in both the office and offsite. So here we bring you 3 applications with extensive integration capabilities cloud time tracking: ClickUp Clockify and Remoty.
How do Time Management Tools Help?
Time management tools also help you:
- Organize important tasks and meetings
- Smooth communication and collaboration with your team
- Monitor productivity by getting insights on areas of improvement
- Automate work administration and management
What To Look For In Time Management Tools?
Time management tools are probably the easiest time management strategy you can employ. Here’s what you should look for in time management tools:
- Attendance, leave, absence, and work hour management.
- Time and task tracking.
- Payroll and invoice generation.
- Real-time analytics and reports.
- User-friendly inbuilt features (interface, comprehensiveness, customizability).
- Remote/on-field management of employees.
- Extensions and integration with powerful apps for productivity, project management, accounting, etc.
3 Powerful Apps- ClickUp Clockify and Remoty
ClickUp is a cloud-based powerful time-tracking software that fosters a culture of accountability and teamwork in the workforce and empowers your team to strive for more. It is a Software-as-a-Service (SaaS-based) designed to digitalize the HR process and allow you to spend less time on administrative tasks and concentrate on priorities. The software has many rich features including communication and collaboration tools, task assignments and project statuses, document management, alerts, multiple views (list and Gantt chart), custom fields, workflow automation, and intuitive dashboards.
ClickUp Native Time Tracking
The native time tracking provided right into ClickUp offers the edge to:
- Enable the Time Tracking ClickApp
- Individual guests to track time (with the access granted by workspace admin)
- Time Tracking on all ClickUp plans. (certain features are only available on Business Plan)
Enable the Time Tracking ClickApp
ClickApp lets you create and edit time entries seamlessly across various synced platforms i.e. Web, Desktop, and Mobile apps. It means that if you start a time entry on mobile, you’ll see it running when you are back at your computer and similarly if you start a time entry from your computer, you’ll see the timer running at the top of the app. The admin needs to turn on the Time Tracking ClickApp for the Workspace from their computer. ClickUp’s Native Time tracking is accessible for admins, members, and guests. It allows you the following:
- Adding a time entry description
- Adding labels to a time entry
- Marking a time entry as billable
- Tracking time unassociated with any task in particular
Ways of ClickUp Native Time Tracking
Start a timer
- Select a task to track time on or start a timer without linking to any task.
- Click- On the button to start a timer.
- Move smoothly between your current tasks by adding a new timer from a previous task entry.
This is optional for Workspaces on ClickUp’s Business Plan.
Manually create or edit a time entry
- Open up your ClickUp task menu and select time tracked.
- Select Manual.
- Enter the amount of time spent.
- Select a task to track time on.
- Add time entry details like notes, labels, and billable data.
- Click Save to log a time entry.
Add a Range
- Select range.
- Enter the start time and end time.
- Select a task to track time on.
- Add time entry details.
- Click Save.
From the Quick Action menu with recent history
- Click on the Quick Action button in the lower-right corner.
- Select track time.
- Select a recent task of your choice with time entries to edit them.
- Check on the ellipsis to edit an individual time entry.
- Edit the details and select confirm to finalize changes.
Edit time entries from a task
- Open a selected task.
- Hit the Start button to start a timer Or tap on-track time to add a new time entry.
- Click track time to see recent time entries for that task.
- Choose each person to expand their time entries.
- Select the ellipsis to edit each time entry.
- Edit the details and hit confirm button
ClickUp provides a vibrant dashboard from which you can manage assignees, tasks, sprints, dependencies, etc. You can add Widgets such as Workload by Status, Time Reporting, Calculation, Text Block, Chat, etc.
While managing projects, jumping between apps just to write down ideas could feel like an annoying task. With ClickUp you not only get a notepad but also can convert notes to tasks.
Targets and Goals
Goals are crucial for successful project execution. In ClickUp, you can make the goals easily achievable by splitting one goal into smaller targets.
Workplace views allow you to customize ClickUp according to your taste in work and project needs. You can choose views from 15+ options. These include: Board view, Box view, Calendar view, Embed view, Gantt view, List view, Table view, Timeline view, Chat, Activity, Mindmaps, Workload, Whiteboard, etc.
You can convert comments into tasks and assign them to the available resources. When you do this, the comment becomes visible to the assignee in their task tray. The assignee then marks the comment as resolved when they execute the project.
ClickUp provides an intuitive color-coded system for task prioritization with the following priority levels Urgent, High, Normal, and Low.
ClickUp has an agile notification system to keep the task assignees updated about the progress.ClickUp allows higher notifications flexibility through customizations. On your Workspace, you can select ‘Notifications’ and then click on the Three Dots Menu to modify notification settings.
Keep deliverables on the radar through the Reminders feature of ClickUp. You can enable reminders for your tasks on your desktop, email inbox, smartphone, or even on Alexa/Google Home.
The Track Time feature lets you know how long you and your team are working on specific projects. You can press the automatic Task Timer while working on a task and get real-time data in no time.
How to track time in ClickUp
Sign Up with Clockify or Log in if you already have an account.
The Clockify extension is required for Clockify time tracking to work in ClickUp. (You can track time in ClickUp tasks, and run time entry reports directly from Clockify but time tracked in Clockify will not sync back to ClickUp).
You can enable the Time Tracking ClickApp in ClickUp and create or open a task.
Press the Clockify Start timer button (Clockify timer button automatically appears in all ClickUp tasks).
If there’s a project in Clockify that matches the ClickUp folder, the Clockify extension automatically selects the project when you start tracking time to save you from the hassle of adding entries manually. You can enable this feature through extension settings, and also make projects, tasks, and tags in Clockify based on data in ClickUp.
In the web version of Clockify, the users get full control to edit past entries, analyze time, manage projects, invite people, review timesheets, and export reports.
Clockify is a free time tracking tool for agencies and freelancers. with access to unlimited team members, projects & workspaces. Clockify offers an onboarding checklist that helps users get set up right away. You can configure your profile and workspace settings, create projects and tasks, and set up and assign groups and members along with their hourly rates.
within the clockify time tracker, you get both options to either enter, edit time manually, or use an automatic time tracker using the stopwatch. You can also classify hours as billable-non-billable time as per your company policies. Clockify is easy to set up and navigate. Just invite your team, set per user hourly rates, and grant permissions to onboarded members.
The team members log activities into timestamps and submit their timesheets at the end of the workday and the admins then access and approve them. The reminders make it easier to follow developments on projects and be updated. Also in Clockify, you can easily access templates in case you have more repetitive, recurrent types of tasks. Once the members submit their timestamps, a manager can approve their hours or make changes as needed before submitting the timesheet to payroll.
You can do proper categorization of tasks by project type and set rates, budgets, and time estimates for their completion. When team members are close to the limit of the budget, they get Clockify alerts.
Clockify’s calendar gives teams a visual breakdown of what scheduled projects or tasks they are working on. This feature is especially useful for hybrid workforces that often work in multiple locations; they can visually track their time, activities, and work locations. The users can also organize their events and streamline their work processes by syncing events, and dates with Google or Outlook.
The personalized dashboard available on computers and mobile devices makes work convenient for on-the-go employees. Users can easily view a breakdown of how they are spending their time with complete information on the current statuses of team members and visualization of time consumption and money estimation.
Team leads can access various reports that break down employee hours weekly, what employees worked on, and how much money they brought in on each project or task in how much time. The summary, detailed and weekly reports can be filtered, shared, and exported to external sources. When a person with access runs a report, they have the option to view costs, billable amounts, or profits per group.
Expenses and Invoicing
You can easily differentiate expense types using Clockify and track data with the precision of a sum/unit basis. You can then attach expense recipients to clients’ reports, generate an invoice on fixed fees and keep expenses records.
Clockify integrates with a variety of CRM, accounting, payment, and project management software and more than 40 third-party applications, using pre-built integrations or APIs.
- You get the option for Idle time detection and Pomodoro timer.
- Through GPS tracking, you can see the visited locations and routes an employee took during work(available in certain plans)
- Clockify offers multi-device accessibility. You can access it via web browser extension (Chrome, Firefox, Edge), desktop app (Mac, Windows, Linux), or mobile app (iOS, Android)
Clockify- for whom?
The advanced PTO management feature is launching soon in Clockify. This will enable users to create holiday and time-off policies, manage time off and add accrued time off and get the balance of availed and non-availed leaves. Clockify has limited scheduling options. Hence it is an ideal solution for offices and project-based organizations as compared to the service industry where workers are prescheduled to work in shifts.
The distinguishing feature of clockify is that the features it offers in the free plan are the same as what many competitors offer in paid plans. Moreover, its competitively priced paid plans have extensive features that can boost your time tracking experience.
Remoty is a lightweight time and attendance tracking tool that helps teams foster a productive working environment for on-premise teams, hybrid employees, and teams that work remotely. With this task management solution, the users enjoy full work flexibility. Remoty is a state-of-the-art SAAS product that endorses Y management theory, reinforces employee empowerment, and aims to build a culture of responsibility and self-accountability among geographically distributes team members. Therefore its extensive range of features is developed with these values in consideration. The tool enhances coordination among onboard team members by offering better visibility of their availability and statuses.
Enjoy Remoty’s Features in Slack
Though Slack has some great apps, none of them offers time tracking with a focus on intra-team collaboration on mutual projects. With Remoty, teams diligently post their availability, efficiently manage tasks, readily get help on blockers from fellow teams and together create an atmosphere that nourishes connectivity, reliability, a sense of inclusion, and makes work processes smoother.
For the team heads, Remoty is a systematic and handy tool that utilizes data for time tracking and generates time logs(detailed timesheets). It makes stand-ups easy for team members who work late hours (thus check-in/out at odd times) and the ones that are in different time zones. A small async nudge asks for notes. If someone checks in late or is leaving early can post their notes. It lets managers analyze individual team members’ performance (working hours to breaks ratio) and generate logs at day end/weekend to show who is putting how much time into work.
How Remoty is best for Remote and Hybrid Teams?
Remoty manages attendance smartly, generates insightful reports, and with the click of a button allows the admins to know their team members’ past statuses and current availability. It’s an all-in-one solution for freelancers and remote teams. Remoty offers:
- Shared workspace feel
- Quick adoption for new teams
- A format with transparency and visibility
- Enhanced capability with numerous integrations
Features of Remoty
Admins can track employee time, availability, the number of check-ins/outs, and breaks in no time with the attendance module of Remoty.
Managers can track absences, late arrivals, and Paid/unpaid Time Offs of members with detailed information about availed and available leaves. Admins receive notifications to approve or deny leave requests from employees.
Remoty provides in depth information on the overtime given by employees. This way admins can ensure work-life balance and employees’ well-being doesn’t get compromised.
The Timesheets include time summary reports that give an overview of the average check-in/out time, hours worked, and break time for a specific time frame. These analytics enable management to analyze the overall performance of an employee.
The automated reporting feature shows each employee’s check-in/out data and categorize it for billable/non-billable hours. The payrolls for the customizable periods can be downloaded in desired format.
Sync/ Asynchronous stand-ups let you stay up-to-date with the current work status of employees and communicate achievable goals with your team on daily basis with flexibility.
Chat and share:
You can reach out to colleagues instantly or request assistance in case of blockers. The group channels lets you collaborate on different projects, and topics and facilitate communication between team members. You can also create private streams to share confidential information with selected team members.
Remoty streamlines your work processes and boosts productivity by fostering a culture of visibility and transparency in your workforce.
The members can view tasks by completion status, due dates, and assigned individuals. While assigning, team heads include clear task titles along with descriptions, set up due dates, and allocate group tasks.
You can associate a task with your check-in and Remoty will automatically start tracking that task for you.
Remoty enables you to prioritize projects at any time in case something urgent comes up. You can switch back when the important task is finished.
Views and Dashboards
The Kanban and Task Board View will help you maintain workflow, avoid blockers, and visualize tasks in an organized clear format of to-do, in-progress, and done status of tasks.
The In-slack dashboard allows you to arrange tasks, view task details, and generate invoices in just a few clicks without having to leave your Slack workspace.
With Remoty, you are in charge; each of your task’s elements include its priority, total time logged, progress, comments, and reminders. You can monitor time for each member’s tasks & view their workload capacity to avoid employee burnout.
Task-wise Time Tracking
The team leads can check who is ahead, behind, or stuck due to blockers. Letting team members know individual contributions to the projects and sharing the total time spent on a task, along with the hours worked by each member encourages a healthy competitive atmosphere.
Remoty automatically tracks your billable hours on tasks to generate invoices that can be downloaded and shared with desired stakeholders.
ClickUp sync with Remoty
Remoty’s integrations with ClickUp lets you create new tasks from either of the two platforms and facilitate the easy exchange of data between both apps. It’s a 2-way sync; you can add a new task from any channel in Remoty or convert ClickUp messages into Remoty time tracking tasks, and comments.
You can improve visibility into your business by bringing all databases into a single system and save your energy by tracking time within a single interface instead of toggling between both apps. It reduces the chances of errors made when manually entering data into separate systems. Each time you share task in Remoty, you can view details like due dates, tags, priority, assignees, and statuses. Remoty can also share you ClickUp notifications about relevant updates from your tasks and projects.
Minimize context switching and utilize the max of your precious time with powerful integrations like ClickUp Clockify and Remoty. Make work productive and fun with the time tracking tool that caters to your and your teams’ demands.
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